Admissions Student Processing Assistant

Oregon State University, United States

Updated: 14 days ago
Location: Corvallis, OREGON
Deadline: 19 Apr 2024

Position Details
Position Information


Job Title Admissions Student Processing Assistant
Appointment Type Student Employee
Job Location Corvallis
Position Appointment Percent 100
Appointment Basis 12
Pay Method Hourly
Pay Period 16th - 15th of the following month
Pay Date Last working day of the month
Remote or Hybrid option?
Min Hourly Rate $14.20 (Standard); $13.20 (Non-Urban); $15.45 (Portland Metro)
Max Hourly Rate $21.00 (Standard); $20.50 (Non-Urban); $21.50 (Portland Metro)
Position Summary
This recruitment will be used to fill up to 3 Student Clerical (Student Processing Assistant) positions for the Office of Admissions at Oregon State University (OSU) during the Summer 2024 term. 
This position will have the option to continue into the following academic year as a part time position (a minimum of 10 hours and a maximum of 20 hours per week). 
 
Student Processing Assistants play an extremely important role for the Office of Admissions at OSU. In this role, you will aid in providing a smooth experience for those applying to Oregon State University by ensuring a high level of customer service in person, over email, or through online live-chat. You will also assist in completing application files by processing incoming transcripts and other application documents. You will be provided supplemental projects in addition to these standard responsibilities, as your knowledge of Admissions policies and systems grows. You can expect to develop skills in communication, problem solving, process improvement, and professional etiquette.
Position Duties
Mail Processing: Collect and process both incoming and outgoing mail. Sort
and deliver incoming mail to appropriate people (must be able to lift mail bins full of mail).
Indexing/Batching: Scan and batch transcripts into OnBase (document imaging system), and
index (attach) transcripts to appropriate student application files.
Customer Service: Provide customer service to student applicants, parents, and campus
partners. Assist customers in-person (walk-in), via email, and via live-chat.
Other projects as assigned.
Minimum Qualifications
Full Employment Eligibility Requirements can be found here: http://fa.oregonstate.edu/stu-manual/500-employment-eligibility-requirements

  • Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
  • Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
  • Must meet the applicable minimal enrollment standard
    • High School student: Regularly enrolled in a high school or participating in a home-schooling program
    • Undergraduate and post-baccalaureate student: 6 credit hours per term
    • Undergraduate international student: 12 credit hours per term*
    • Graduate student officially admitted to Graduate School: 5 credit hours per term
    • Graduate international student officially admitted to Graduate School: 9 credit hours per term*


*International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.
Additional Required Qualifications
  • Experience with Word, Excel, and web browsers.
  • Strong oral and written communication skills.


This position is designated as a critical or security-sensitive position; therefore, the incumbent
must successfully complete a criminal history check and be determined to be position qualified
as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions
and those in youth programs may have additional criminal history checks every 24 months.
Preferred (Special) Qualifications
  • Preference will be given to full time students (12+ credits per term) at Oregon State University.
  • Work study eligible
  • Experience in a professional office setting.
  • Experience with multi-tasking and managing multiple projects.
Working Conditions / Work Schedule

Posting Detail Information


Posting Number P10956SE
Number of Vacancies 3
Anticipated Appointment Begin Date 05/27/2024
Anticipated Appointment End Date
Posting Date 04/12/2024
Full Consideration Date
Closing Date 04/19/2024
Indicate how you intend to recruit for this search Competitive / Student - open to ALL qualified/eligible students
Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
1. A Resume/Vita
2. A cover letter indicating how your qualifications and experience have prepared you for this position
For additional information please contact: Brandon Swindon at [email protected].

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Note: All job offers are contingent upon Human Resources final approval.

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