Admissions Specialist III

Job Title

Admissions Specialist III

Agency

West Texas A&M University

Department

Admissions

Proposed Minimum Salary

$15.34 hourly

Job Location

Canyon, Texas

Job Type

Staff

Job Description

The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our diverse workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits

This person will process and evaluate applications for admission including transcripts, scores and TSI information.  In addition, this person will import electronic applications, enter paper applications, process application fees and correspond via email/phone with students/admission counselors.  This person will also scan admissions documents and download electronic transcripts and be able to be link those documents to the student’s files.

Responsibilities:

Primary Duties:

• Download and process Texas Common Applications for Salesforce.

• Process payments from Texas Common Applications (PayPal) and SalesForce (Authorize.net) receipts through Colleague and balance with reports from PayPal and Authorize.net. Reconcile the monthly application fee report from the business office in order to insure there is a $0 balance in the application fee receivable account.

• Upload documents (High School/Post-Secondary Transcripts, Test scores, Letters of Recommendation, etc.) from Parchment and Clearinghouse into Salesforce.

• Process applications, transcripts, scores and TSI information for admissions decisions and provide application status information to admission counselors.

• Processing duplicate files.

• Train new employees and student workers on processing documents, scanning, imaging, linking, receipting, uploading TX Common Applications, opening mail, and other job functions pertaining to admissions.

• Scanning and linking of admissions documents to Salesforce and ImageNow.

Secondary Duties:

• Serve as back-up for other two Admission Specialists.

• Budget reconciliation, purchase requisitions and/or interdepartmental requisitions for staff as needed.

• Other duties as assigned

Necessary Qualifications:

• Associates Degree

• 2 years of clerical/data entry or data processing experience

• Knowledge of word processing, spreadsheets and database applications.

• Ability to multitask and work cooperatively with others.

• Strong verbal and written communication skills.

• Provides customer service to students, faculty, and staff who phone in and email inquiries.

Preferred Qualifications:

• Bachelor’s Degree

• 2 years in a university setting

• Experience and knowledge of Colleague, Salesforce, and ImageNow

Applicant Instructions:

Please include the following with your application:

• Cover letter

• Resume

• Three references

Please attach all documents in the attachment box at the bottom of the “My Experience” page before continuing through the application.  Please use the “Upload” button to add each document individually. All revisions must be made prior to application submission.  If you need assistance with uploading documents, please contact WTAMU Human Resources at hr@wtamu.edu .

Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.