Admissions Recruiter Advisor

Dept Number/Name: 0-6103-000 / Morsani College Of Medicine MD Admissions
College Division: USF Health - Morsani College of Medicine
Salary Plan: Administrative
Job Code/Title: 9232 / Admissions Recruiter Advisor
Hiring Salary/Salary Range: $38,000 - $41,500
Position Number: 00039912
ORGANIZATIONAL SUMMARY:

The Department of Medical Education (DME) in the Morsani College of Medicine (MCOM) is headed by Dr. Bryan Bognar, Chair & Vice Dean for Educational Affairs. Dr. Bognar is responsible for the oversight of the Undergraduate Medical Education (UME) program and Graduate programs curriculum, all MCOM student services (Student Affairs, Admissions, Student Diversity, the Experiential Learning Center), the School of Physical Therapy, the Athletic Training Education Program, and the Physician Assistant program. The Chair/Vice Dean also works collaboratively with Graduate Medical Education (GME), Continuing Professional Development, and the Deans for the College of Pharmacy, College of Nursing and College of Public Health to advance the education mission across the MCOM and USF Health. DME (including the MCOM student services) currently consists of 10 faculty members and ~ 50 administrators / staff members. The primary clients for DME are the medical students, DPT students, PA students, the doctoral, post-doc / masters’ students, and the faculty / staff educators for the medical and graduate program curriculum.  The department interacts with faculty, staff, administrators, students, and healthcare providers across USF Health, USF and other institutions.

The Office of MD Admissions is within the College of Medicine Educational Affairs Department. This office handles over 6,000 applications, interview approximately 600 prospective students each year for 120 spots in the medical school CORE class. Additionally, this office is responsible for the recruitment and advising for prospective students.
POSITION SUMMARY:
This position is an advisor for the Morsani College of Medicine; Office of MD Admissions. The  Admissions Recruiter/Advisor provides support to the Office of MD Admissions through coordinating interview days, main campus recruitment activities, management and processing of applicant files for accepted students, administrative support to the Assistant Dean of MD Admissions, and advising of prospective applicants. Assists maintaining relationships with schools, pre-health advisors, and prospective students for the MD program. This position reports to the Assistant Dean of MD Admissions. The position requires some public contact; extended hours and light travel at times; and tact, diplomacy and sensitivity to confidential matters.
RESPONSIBILITIES:
Advise, communicate and establish concierge-like relationships with prospective students, students in the applicants pool, and those who are invited for an MD interview.  Oversee and customize the interview day activities to cater to the specific group of interviewees.  Follow up with interviewees and their parents via phone, email and other materials to respond to their queries and keep them connected to MCOM until they are accepted.   Assist with organizing meetings/tours with the Student Admissions Leadership Group (SALG) and "Second Look" event.
Assist in coordinating admissions recruitment and outreach process. Work with USF main campus groups and organizations to promote and market USF MCOM. Broaden relationships with undergraduate students and pre-health advisors during visits and tours. Attend local events when needed.
Provide administrative support to the Assistant Dean of MD Admissions to include scheduling appointments, processing travel requests and reimbursements, and scheduling in-state/out-of-state recruitment event. Serve as leave coordinator for the office of MD Admissions. Data entry of student information into Banner.
Provide administrative support for the admission process and Medical Student Selection Committee (MSSC). Support includes scheduling, document production and distribution, attendance at MSSC meetings, and taking meeting minutes. Manage MD Admissions website and organize accepted student documents for Registrar.
Other duties as assigned by the Assistant Dean of Admissions.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a Master's degree in Marketing, Communication, Education or other related field; or a Bachelor's degree in those same fields with a minimum of one year of directly related experience. Alternatively, in specialized academic areas, the position may require a degree in that field of study. Work experience may not be substituted for the Bachelor's degree requirement for this position.
PREFERRED:
Ability to communicate effectively both verbally and in writing, Excellent customer service skills, tact, diplomacy, and sensitivity to confidential materials.  Experience with higher education student databases such as AMCAS or Banner.

BENEFITS:

Regardless of where you are in your career, great benefits are a necessity. USF knows how to show appreciation for employees and is proud to offer the following benefits:

10 Holidays: https://www.usf.edu/hr/benefits/attendance-leave/holiday-schedule.aspx

Attendance & Leave: https://www.usf.edu/hr/benefits/attendance-leave/index.aspx

Annual/Vacation Leave accruals   176.67 hours annually (4+ weeks)

Sick Leave accruals                          104.4 hours annually (13 days)

Administrative Leave for Jury duty; Bereavement; etc.

Educational Benefits: https://www.usf.edu/hr/benefits/educational-benefits/index.aspx

Tuition waived up to 6 credit hours per semester

Insurance: https://www.usf.edu/hr/benefits/insurance/index.aspx

• HMO
• PPO
• Dental/Vision
• Life
• Supplemental

Premium Rates (Low and High Deductible / HMO and PPO Options): https://www.mybenefits.myflorida.com/health/premium_rates
Individual premiums start at $15-50/month

Family premiums start at $65-180/month

Retirement- Employee Contribution 3%: https://www.usf.edu/hr/benefits/retirement/index.aspx

• Pension Plan                                      8 year vesting   
• Investment Plan                               1 year vesting

Of course, we also offer:

• EAP
• FMLA
• Sick Leave Pool
• Perk/Discounts

Information for Applicants 

This position is subject to a Level 1 criminal background check.

Job Opening Number: 36531

Original Posting Date:  03/18/2024

Posting End Date:05/16/2024

How To Apply 

Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

Click here for additional tutorial information.

To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email [email protected] .

Equal Employment Opportunity 

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement .

Federal Rights

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .

Work Location 

Campus map and location overview:

USF - Health

USF - Tampa Campus

About USF 

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF 

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

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