Admissions Counselor School of Medicine

Case Western Reserve University, United States

Updated: about 2 months ago
Location: Campus, ILLINOIS
Job Type: FullTime

POSITION OBJECTIVE

The Admission Counselor at the School of Medicine serves a pivotal role in the admissions process, with a focus on applicant recruitment and admissions operations. This role also serves as a primary contact for prospective medical students, providing comprehensive guidance on the medical school's admissions procedures and programs and providing outreach to potential applicants and to premedical advisors. The Admissions Counselor is responsible for reviewing applications, conducting evaluative interviews, strategically planning recruitment activities based on data analysis, and cultivating relationships with medical school applicants and pre health advisors.

 

ESSENTIAL FUNCTIONS

  • Assist in application evaluation for candidates who apply to the school of medicine four-year medical degree program, from a pool of more than 8,500 applicants. Analyze and interpret college and graduate school transcripts, interpret standardized test scores, assess academic achievement (must be able to assess strength of similar courses offered at different colleges/universities), evaluate quality of essays and letters of recommendation. Synthesize this information to predict the likelihood of success in medical school. Assist with interview decisions based on all components of the application including academic course of study, contributions to community through extracurricular activities, test scores, life experiences and overall preparedness for medical school. (20%)
  • Help with interview day logistics including interview scheduling and conducting Zoom interview days. Assume a leadership role on interview days and deliver tailored informational sessions to prospective students and host question and answer sessions. Effective communication and active listening are essential in providing clear and concise engagement with applicants (30%)
  • Conduct interviews with prospective students to assess their suitability for the university medical degree program. Evaluate candidates by delving into all available components of the application including academic background, extracurricular involvement, life experiences and fit for our specific curriculum. Create succinct and informative evaluation reports for application assessment. (15%)
  • Take a leadership role in advising both prospective applicants and those who were not initially successful in their efforts to apply to medical school and who show an interest in the university school of medicine. Assume a key role in overseeing the entire recruitment process, including coordinating attendance at regional and national recruiting fairs, and managing school visits, whether conducted in-person or virtually, as assigned. Represent the school of medicine and its educational programs while demonstrating the ability to adapt presentations to individual needs. (15%)
  • Responsible for the strategic management of digital marketing, innovative recruitment initiatives, and online presence. This includes overseeing our social media platforms and leading the Student Social Media Ambassador Program. Maintain and update content on the admissions website. Support and contribute to the production of the admissions office’s podcast. (5%)
  • Collaboratively assist in coordinating 65 interview days for over 1000 applicants in conjunction with the department assistant. This includes oversight of interviews for other specialized programs including the Edwards Scholars Program, Oral Maxillofacial Surgery Program, Pre-Professional Scholars Program ,Health Education professional interviewers and medical student interviews within the University Program. (10%)
  • Work with the admissions team to compile and analyze applicant data. Deliver actionable reports to the admissions office leadership and screening team to enhance and improve the admissions process as needed. (5%)

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    NONESSENTIAL FUNCTIONS

    Perform other duties as assigned. (<1%)

     

    CONTACTS

    Department: Continuous interactions with other colleagues within medical education, including faculty and staff.

    University: Frequent interactions with school of medicine faculty and premedical and graduate students. Occasional interactions with undergraduate pre health advisors and undergraduate admissions staff. Infrequent contact at administrative forums and human resources information sessions. Represent the school of medicine at meetings pertaining to university admissions processes as needed. 

    External: Continuous interactions with constituents, both in-person and via phone/email/social media including prospective applicants, current applicants, interviewees, and pre-med advisors across the US to promote and provide information about the school and the application process. 

    Students: Frequent interactions with current medical students who are engaged in the admissions process. Frequent informal interactions daily.

     

    SUPERVISORY RESPONSIBILITY

    None.

     

    QUALIFICATIONS

    Experience: 1 to 2 years of professional work experience required, preferably in admissions, health professions advising, or student affairs and/or strong foundation in interviewing and counseling skills.

    Education: Bachelor’s degree required.

     

    REQUIRED SKILLS

  • High comfort level with web-based, mobile and PC applications including but not limited to the use of Google apps, Microsoft Office (Word, Excel, and PowerPoint) and social media platforms.
  • Strong organizational skills and attention to detail; ability to problem solve and follow an issue through to resolution.
  • Excellent interpersonal and communication skills (including oral, written, and presentation) and strong professionalism, maturity, and creativity.
  • Strong commitment to customer service and must be able to act as a strong ambassador of the school of medicine to all constituents.
  • Strong organizational skills, self-motivation and demonstrated ability to work independently as well as collaboratively in a team.
  • Ability to be diplomatic in a fast-paced environment. Respect for confidentiality.
  • Ability to interpret, analyze and make decisions with complex data.
  • Ability to meet consistent attendance.
  • Ability to interact with colleagues, supervisors, and customers face to face.

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    WORKING CONDITIONS

    General office working environment. Occasional evenings and weekends required. This position is eligible for the staff hybrid work program.

    This position is eligible for hybrid work arrangement up to two remote days per week at the discretion of the department. New employees may begin a hybrid schedule upon approval from the supervisor, successful completion of an orientation period and signing the remote work checklist certification form.

    In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity.  Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.

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    Case Western Reserve University provides reasonable accommodations to applicants with disabilities.  Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation.  Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

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