Admissions Coordinator

University of the Incarnate Word, United States

Updated: 16 days ago
Location: San Antonio, TEXAS
Job Type: FullTime
Deadline: 06 May 2024

Position Details
Position Information


Position Title Admissions Coordinator
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary
The Admissions Coordinator is responsible for data entry duties and document scanning related to student inquiries, applications, transcripts, and supporting documents into electronic systems for the Ila Faye Miller School of Nursing and Health Professions (SNHP). The Admissions Coordinator reports to the SNHP Dean.
Benefits
UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, Public Service Loan Forgiveness (PSLF) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.

Job Duties


Job Duty Name Prospective Student Record Processing and Management
Description of Job Duties
  • Processes prospective student data files to include inquiries and applications through electronic processing and manual entry.
  • Performs application and inquiry imports into designated enrollment systems.
  • Manages assigned daily prospective student records within SNHP.
  • Manages data file retrieval, prepping, and importing using enrollment systems as needed.
  • Reviews duplicate jobs to merge and correct prospective student records.
  • Identifies and corrects record errors; resolves suspended records.
  • Reviews transcript for pre-request course within programs.
  • Supports students with inquires.
Job Duty Name Data Entry and Supporting Documents
Description of Job Duties
  • Manages daily student data entry for assigned prospective students.
  • Applies appropriate codes and updates to student records.
  • Scans, indexes, and processes prospective student information and supporting documents received via mail and electronic formats into individual student records.
  • Calculates GPA for application purposes.
  • Updates individual Banner checklist as documents are received.
  • Manages Cashnet for programs that require Matriculation fees.
Job Duty Name Admissions Decision Processing
Description of Job Duties
  • Enters prospective student admission decisions for SNHP programs.
  • Performs admissions decision updates/corrections as needed.
  • Assists other departments with admissions decision updates as needed.
Job Duty Name Additional Duties
Description of Job Duties
  • Supports and advises SNHP Chairs/Directors.
  • Assists as needed with Admissions recruiting events.
  • Assists with room requests within the SNHP building.
  • Assists with special events.
  • Performs other duties as assigned.

Qualifications


Knowledge Skills and Abilities
  • Strong customer service skills.
  • Strong attention to detail and ability to multitask efficiently; speed and accuracy are essential.
  • Strong competencies with Microsoft Office applications.
  • Ability to apply critical thinking and job knowledge to perform tasks.
  • Ability to work independently and as part of a team.
  • Ability to meet productivity standards and complete work in timely manner.
  • Proficient in managing multiple priorities and meeting deadlines.
  • Must possess a strong work ethic, be goal oriented, and self-motivated.
  • Ability to learn and successfully use admissions systems such as Banner, BDM/Imaging systems, and CRM management systems.
  • Strong communication skills; ability to successfully use NursingCA system.
  • Employee shall adhere to all applicable rules and regulations regarding the Family Educational Rights and Privacy Act (FERPA).
  • Ability to work effectively with individuals from diverse communities and cultures.
  • Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.
Required Education
High school diploma or GED.
Required Work Experience
  • Two (2) years of experience in an office environment setting.
  • Two (2) years of complex data entry experience.
Preferred Qualifications
  • Bachelor’s Degree in Administration or related field.
  • Experience in a higher education setting.
  • Experience with Banner software.
  • Experience with BDM/Extender digital document imaging.
  • Experience with Microsoft CRM Recruiter.
Required Certifications, Licenses or Registrations
N/A
Work Hours
Monday through Friday, 8 am to 5pm, with occasional extended hours to meet departmental needs especially during peak periods.
Physical Demands
  • Ability to lift up to 15lbs of office supplies.
  • Ability to reach overhead, bend, squat to retrieve office materials.
  • Ability to push/pull carts holding supplies up to 35 lbs.
  • Ability to actively engage in events for extended periods of time.
  • Ability to regularly move about campus and event venues to actively engage faculty, staff, and potential/current students, as well as attend meetings on campus.

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