Admissions and Recruitment Specialist

This position on the Norman campus supports growth in enrollment through student recruitment, admissions, and retention for both Bachelor of Arts in Social Work (BASW) and Master of Social Work (MSW) students on the Norman campus. It also helps to coordinate recruitment events, organizes the review of student applications, assists with course scheduling, coordinates the student scholarship application and awarding process, ensures all graduate faculty members have graduate faculty status, and helps to ensure all required undergraduate and graduate student forms and deadlines are met. Provides direct support to BASW and MSW program coordinators.

Duties include:

• Participate in recruiting events across campus, at community colleges, and within the surrounding community to promote social work degrees to prospective students.
• Develop high level knowledge of social work programs to represent the school in the community to potential students.
• Develop engaging recruitment materials for use in recruitment activities and to circulate via social media and other channels.
• Coordinate, establish and deliver some programs for recruitment, open houses, orientations and other student events.
• Meet with prospective undergraduate and graduate students in person, by phone, and zoom.
• Work with Graduate and Undergraduate Coordinators to coordinate course schedule in line with university requirements.
• Responsible for analyzing trends in the student recruitment and retention process to inform decisions around the creation of the class schedule.
• Oversee the Undergraduate and Graduate admissions process by disseminating admission information, maintaining regular communication with applicants, and analyzing admission data to update and inform the administrators.
• Manage enrollment in courses, balancing student numbers and managing wait lists.
• Manage communication to current students, prospective students, and external stakeholders: informational items, deadlines, enrollment, financial aid opportunities, program changes and events.  
• Develop and maintain systems for graduate and undergraduate scholarships in coordination with Tulsa campus.
• Maintain and update student records and database.
• Assist coordinators with petitions or special correspondence to deans.
• Maintain Graduate Faculty Appointments for all Graduate Faculty.
• Maintain faculty contact list for university records.
• Participates in preparing annual report for Council on Social Work Education
• Entering information for new courses and programs into university systems
• Serve on committees related to admissions, enrollment, and recruitment as needed.
• Serves as liaison between other colleges, admissions and records, information technology and other relevant local, regions, and national associations.
• Serves as a member of various project teams and may lead projects.
• Performs various duties as needed to successfully fulfill the functions of the position. 

 

Job Requirements

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Required Education: Bachelor's Degree, AND: 

• 12 months of related experience.

 Equivalency Substitution: Will accept 48 months of related experience in lieu of the bachelor's degree for a total of 60 months of related experience.

Skills:

• Effective verbal and written communication skills.
• Basic math skills
• Computer skills, including proficiency in navigating and maintaining databases.
• Some travel required for recruiting.
• Detail oriented for accuracy of data and information.
• Highly organized and ability to handle multiple projects and deadlines.
• Ability to communicate well and build rapport with students, faculty and staff.
• Ability to read and interpret policy as well as State and Federal regulations.
• Customer service skills.

Certifications:

• None

Advertised Physical Requirements:

• Ability to bend, lift, stoop and carry.  
• Ability to engage in repetitive motions.
• Standard office environment.
• Frequent exposure to pressure caused by deadlines and busy periods.
• May be required to travel.
• Ability to work effectively with a wide range of constituencies.  
• Requires contact with other departments and university officials.
• Willingness to work extended and weekend hours during peak periods. 

Departmental Preferences:

• Experience with Higher Education.
• Experience in recruitment.

Supervision:

• None

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing .

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.