Administrator

This position has overall administrative and operational responsibility and oversight for the Department  of Molecular Pharmacology including budgeting, grant management, human resources, daily office operations and strategic planning. The Administrator works closely with the Departmental Chair to promote departmental goals and priorities.

 

Financial Management

 

Responsible for working with faculty and students to prepare research grants and fellowship applications to the NIH, other federal and state agencies, public and private organizations and foundations; including but not limited to budget preparation, preparing proposal packages via Cayuse, eRA Commons, agency portals, etc.  Disseminates information concerning guidelines and regulations for grant applications. Responsible for directing grant approvals through our system and subsequent electronic submissions to grant-awarding agencies.  Manages all other pre-award functions including to track grant and progress report deadlines;

 

Independently and proactively forecast and manage accounts; provide post award financial management of grants and contracts including tracking of actual and projected expenditures; develop forecasts and scenarios to ensure optimal use of funds; Routinely prepare reports to Principal Investigators to determine accuracy of current spending activities. Work in conjunction with the College's Research Finance and Office of Finance to close out grants and make any necessary post-award corrections for reporting to funding agencies.

 

Prepare Department Budgets annually and consistently review financial transactions to ensure that that payroll and non-payroll expenditure allocations are accurate.

 

Maintains list of animal research protocols numbers and dates, environmental health and safety (EHS) and Determination of Research (DOR) and oversees subsequent annual updates to these forms, as required for grant submissions.  Monitors and disseminates information concerning guidelines and regulations for grant applications including eligibility, use of human subjects, animals, changes in forms,

 

Human Resources

 

Departmental representative for all hiring, promotion, salary adjustment, performance management and termination processes. Responsible for processing and approving all job requisitions, electronic personnel action forms, labor redistribution requests and effort certification ensuring accuracy and proper distribution of funds.  Train Principal Investigators on system on how to certify employees’ efforts on their grants.

Oversee onboarding processes for new employees.  Responsible for ensuring that departmental timecards are submitted timely for staff and postdoctoral fellows.

Manage and assist the department Chairperson with faculty recruitment activities.

 

Facilities Management

 

Oversee lab renovations for new faculty members. Participate in planning meetings regarding floor plans and plan specifications with Engineering, Health & Safety, ITS and Housekeeping departments.

Responsible for the procurement of supplies/equipment or services through the purchase order system. Must independently identify and resolve any issues that may arise immediately to avoid delays.

Operational Management

Manage the operations of the department by ensuring that established goals are being met while providing exceptional customer service to both internal and external clients.

Hire, manage performance and develop departmental staff by establishing priorities and, delegating assignments regarding departmental and organizational policies and procedures.

May be required to develop and/or revise standard operating procedures.

Work in conjunction with the College's Research Finance and Office of Finance to close out grants and make any necessary post-award corrections for reporting to funding agencies

Bachelor's Degree preferably in Business/Finance and 3 to 5 years of related experience is required.

Experience in grant and contract financial management in a research environment is strongly preferred.

In-depth knowledge of financial management principles and practices. Demonstrated competence in independent management of many accounts with differing project periods. Demonstrates broad understanding of principles of financial management necessary to ensure the appropriate stewardship of university resources. Strong analytical skills required.

Demonstrated ability to work in a fast-paced environment with changing priorities and ability to make independent decisions and effectively communicate decisions and rationale to Principal Investigators and Departmental Chair.

Must possess the ability to interact effectively with a large group of diverse individuals. Strong organizational abilities required.

Demonstrated ability to manage exempt and non-exempt employees to meet and exceed expectations;

Demonstrated ability to balance workload of Principal Investigators with different kinds of grants and contracts.

Proficient in Microsoft Office, especially Excel and windows-based computer system required.

Adept at learning new software programs.

This outlines the salary range for exempt and non-exempt positions

USD $120,000.00/Yr.

USD $135,000.00/Yr.