Administrator, University Event Database (Office of Advancement - Communications)

Auburn University, United States

Updated: over 1 year ago
Location: Auburn, ALABAMA
Deadline: ;

Position Details
Position Information


Requisition Number S1927P
Home Org Name Office of Communications&Marketing
Division Name Communications and Marketing
Position Title Administrator, University Event Database (Office of Advancement - Communications)
Job Class Code AA97
Appointment Status Full-time
Part-time FTE
Limited Term No
Limited Term Length
Job Summary
Auburn University Advancement Communications seeks candidates for a University Event Database Administrator. Reporting to the Director of University Communications Services, the University Event Database Administrator oversees the development, maintenance, and management of the centralized, unified events management website and master events calendar. Monitors a large volume of event requests while providing a high level of customer service and support.
It is an exciting time to join Auburn Advancement which includes Operations and Strategy, Talent and Culture, Engagement, Philanthropy, and Communication. Led by Senior Vice President John Morris, an energetic, experienced, and respected advancement leader, this newly formed organization has a vision to lead and shape the future of advancement. It will embrace purpose, collaboration, innovation, and production as core values. Auburn Advancement is committed to a culture that fosters mutual respect, inclusion, accountability, and professional development. It offers a modern work environment where employees are trusted to realize their full potential and earn their pinnacle career experience.
About Auburn: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.
Why employees choose Auburn: Auburn University was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts and more!
Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting aub.ie/working-at-auburn .
Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit www.auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.
Essential Functions
  • Acts as the first point of contact and customer service agent for all individuals submitting an event request in the Campus Event Planning System.
  • Responsible for monitoring and moving event requests through the approval process by partnering with the appropriate Campus Event Committee members. Exercises discretion and independent judgment in the evaluation of requests to ensure adherence to the University Events Policy. Keeps supervisor informed of potential challenges that may rise.
  • Monitors each project timeline and ensures committee members adhere to scheduled deadlines.
  • Conducts regular evaluations of the system and processes, contributing to the overall performance of the system by making recommendations for improvements to the policies and procedures.
  • Responsible for the development and implementation of a service plan designed to reach service goals for all special events.
  • May perform other duties as assigned.

Minimum Education and Experience


Education Level Bachelor's degree from an accredited institution
Field of Study
Marketing, Business, Hospitality, or related field
Years of Experience 3
Area of Experience
Event management or systems management
Requirements for Additional Job Levels

Alternate Minimum Education and Experience (If available)


Education Level
Field of Study
Years of Experience
Area of Experience
Requirements for Additional Job Levels

Minimum Skills, License, and Certifications


Minimum Skills and Abilities
Knowledge of event planning concepts and timelines. 
Basic computer skills. Ability to communicate effectively and maintain complex scheduling and calendars. Strong interpersonal and organizational skills.
Minimum Technology Skills
Minimum License and Certifications
None Required.

Desired Qualifications


Desired Qualifications

Posting Detail Information


Salary Grade 34
Salary Range $45,100 - $75,100
Job Category Other
Working Hours if Non-Traditional
City position is located in: Auburn
State position is located: AL
List any hazardous conditions or physical demands required by this position
Posting Date 08/12/2022
Closing Date 08/26/2022
EEO Statement
Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.
Special Instructions to Applicants
Quick Link for Internal Postings https://www.auemployment.com/postings/31637

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