Department
About the Department
Job Summary
Responsibilities
- Supports the Chemistry Department’s Director of Academic Programs (Dr. Dragisich) in the administration of the departmental undergraduate program.
- Assists the Chemistry Departmental Counselor/Director of Undergraduate Studies and Associate Director of Undergraduate Studies (Dr. Dragisich) with many aspects of undergraduate student record keeping.
- Maintains records of all grade reports for Chemistry courses electronically on Box. Maintains all incomplete files.
- Maintains job postings and graduate school application materials for undergraduate students.
- Maintains undergraduate Chemistry database and contacts newly graduated students to obtain their job/grad school plans.
- Collects data and does statistical reports. Types award letters.
- Contacts faculty to obtain quarterly syllabi for all courses and maintains online files of these syllabi. Maintains class lists.
- Maintains undergraduate list serve and is responsible for posting or forwarding all fellowship, grad school, job and summer internship information.
- Provides centralized location for undergraduate affairs.
- Provides tours of the department to prospective undergraduate students and their parents and sets up appointments with the Senior Lectures to discuss the program with the perspectives.
- Arranges quarterly undergraduate meetings by proving support in the following areas: posting the events in the college calendar, securing a room, posting posters to announce the events, sending email reminders to students, ordering refreshments for the events and setting up and tearing down the events, and for the Spring meeting coordinates with the panelists by sending invitation letters, providing details, and sending thank you letters.
- Works with the Director of Academic Programs and provides proofreading help in yearly updating and regular maintenance of the College Catalog and enters changes into Courseleaf.
- Schedules Counselor’s meeting with students.
- Provides support for the Honor’s Thesis in the following areas: in the Fall emails all seniors to check intent to write thesis; in the Winter confirms the thesis titles; in the Spring sets up the oral presentations by assembling and printing programs, coordinating with students, advertising the event, organizing the reception, collecting the honor’s theses, obtaining written approval by the thesis advisor and informing the College of the degrees with honors.
- Provides support for Sigma Xi nominations and departmental awards in the following areas: obtains GPA for all concentrators from the Registrar, collects information for all those eligible for nomination and fills out nomination forms.
- Maintains undergraduate research information via a database.
- Coordinates visits of companies for undergraduate interviewing and serves as liaison with CAPS. Reports Chem 111 credits to the College.
- Responsible for setting up and coordinating all aspects of the Spring convocation reception.
- Works with the Director of Academic Programs on quarterly College Time Schedules and interacts with the Registrar's Office.
- Will be cross-trained by the Director of Academic Programs to serve as a back-up to the Student Services Administrator.
- Works independently to manage program marketing, including overseeing development of publications and Web site.
- Gathers and analyzes data concerning program performance, and writes reports. Develops and monitors program budgets.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.---
Work Experience:
---
Certifications:
---
Preferred Qualifications
Education:
- Bachelor’s Degree in a science or business discipline.
Experience:
- Experience in a STEM related field or area.
Technical knowledge skills
- Considerable knowledge of standard office practices and procedures
- Computer and technical proficiency
Preferred Competencies
- Excellent communication and organizational skills.
- Ability to interact with Staff, Faculty and Students with tact and courtesy.
- Able to categorize and prioritize work activities.
- Able to develop and implement solutions to varied problems.
- Complete numerous activities in a multi-task environment.
- Effectively communicate in both written and verbal format.
- Able to use a personal computer and standard software packages.
- Able to maintain confidentiality.
Application Documents
- Resume (required)
- Cover Letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
FLSA Status
Pay Frequency
Scheduled Weekly Hours
Benefits Eligible
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Posting Statement
Applicant Inquiry Form. <span>Applicant Inquiry Form</span> The University of Chicago is an Affirmative Action/ Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Department
About the Department
Job Summary
Responsibilities
- Supports the Chemistry Department’s Director of Academic Programs (Dr. Dragisich) in the administration of the departmental undergraduate program.
- Assists the Chemistry Departmental Counselor/Director of Undergraduate Studies and Associate Director of Undergraduate Studies (Dr. Dragisich) with many aspects of undergraduate student record keeping.
- Maintains records of all grade reports for Chemistry courses electronically on Box. Maintains all incomplete files.
- Maintains job postings and graduate school application materials for undergraduate students.
- Maintains undergraduate Chemistry database and contacts newly graduated students to obtain their job/grad school plans.
- Collects data and does statistical reports. Types award letters.
- Contacts faculty to obtain quarterly syllabi for all courses and maintains online files of these syllabi. Maintains class lists.
- Maintains undergraduate list serve and is responsible for posting or forwarding all fellowship, grad school, job and summer internship information.
- Provides centralized location for undergraduate affairs.
- Provides tours of the department to prospective undergraduate students and their parents and sets up appointments with the Senior Lectures to discuss the program with the perspectives.
- Arranges quarterly undergraduate meetings by proving support in the following areas: posting the events in the college calendar, securing a room, posting posters to announce the events, sending email reminders to students, ordering refreshments for the events and setting up and tearing down the events, and for the Spring meeting coordinates with the panelists by sending invitation letters, providing details, and sending thank you letters.
- Works with the Director of Academic Programs and provides proofreading help in yearly updating and regular maintenance of the College Catalog and enters changes into Courseleaf.
- Schedules Counselor’s meeting with students.
- Provides support for the Honor’s Thesis in the following areas: in the Fall emails all seniors to check intent to write thesis; in the Winter confirms the thesis titles; in the Spring sets up the oral presentations by assembling and printing programs, coordinating with students, advertising the event, organizing the reception, collecting the honor’s theses, obtaining written approval by the thesis advisor and informing the College of the degrees with honors.
- Provides support for Sigma Xi nominations and departmental awards in the following areas: obtains GPA for all concentrators from the Registrar, collects information for all those eligible for nomination and fills out nomination forms.
- Maintains undergraduate research information via a database.
- Coordinates visits of companies for undergraduate interviewing and serves as liaison with CAPS. Reports Chem 111 credits to the College.
- Responsible for setting up and coordinating all aspects of the Spring convocation reception.
- Works with the Director of Academic Programs on quarterly College Time Schedules and interacts with the Registrar's Office.
- Will be cross-trained by the Director of Academic Programs to serve as a back-up to the Student Services Administrator.
- Works independently to manage program marketing, including overseeing development of publications and Web site.
- Gathers and analyzes data concerning program performance, and writes reports. Develops and monitors program budgets.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.---
Work Experience:
---
Certifications:
---
Preferred Qualifications
Education:
- Bachelor’s Degree in a science or business discipline.
Experience:
- Experience in a STEM related field or area.
Technical knowledge skills
- Considerable knowledge of standard office practices and procedures
- Computer and technical proficiency
Preferred Competencies
- Excellent communication and organizational skills.
- Ability to interact with Staff, Faculty and Students with tact and courtesy.
- Able to categorize and prioritize work activities.
- Able to develop and implement solutions to varied problems.
- Complete numerous activities in a multi-task environment.
- Effectively communicate in both written and verbal format.
- Able to use a personal computer and standard software packages.
- Able to maintain confidentiality.
Application Documents
- Resume (required)
- Cover Letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
FLSA Status
Pay Frequency
Scheduled Weekly Hours
Benefits Eligible
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Posting Statement
Applicant Inquiry Form. <span>Applicant Inquiry Form</span> The University of Chicago is an Affirmative Action/ Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Similar Positions
-
Research Technician, University of Chicago (UC), United States, 17 days ago
Details Posted: 12-Mar-24 Location: Chicago, Illinois Type: Full-time Salary: Open Categories: Research - Laboratory/Non-Laboratory Staff/Administrative Internal Number: JR25333 Location: Chicago,...
-
Associate Director, Diversity, Equity, & Inclusion, University of Chicago (UC), United States, 17 days ago
Details Posted: 12-Mar-24 Location: Chicago, Illinois Type: Full-time Salary: Open Categories: Other Staff/Administrative Staff/Administrative Internal Number: JR25540 Location: Chicago, IL Job De...
-
One Summer Chicago Intern, City Colleges of Chicago, United States, about 4 hours ago
One Summer Chicago- Intern HAROLD WASHINGTON COLLEGE City Colleges of Chicago (CCC), the largest community college system in Illinois, is made up of seven colleges and five satellite sites, provid...
-
One Summer Chicago Intern Daley College, City Colleges of Chicago, United States, about 4 hours ago
One Summer Chicago- Intern RICHARD J. DALEY COLLEGE City Colleges of Chicago (CCC), the largest community college system in Illinois, is made up of seven colleges and five satellite sites, providi...
-
One Summer Chicago Intern, City Colleges of Chicago, United States, 24 days ago
One Summer Chicago- Intern HAROLD WASHINGTON COLLEGE City Colleges of Chicago (CCC), the largest community college system in Illinois, is made up of seven colleges and five satellite sites, provid...
-
Lecturer, Loyola University Chicago, United States, 21 days ago
Details Posted: 07-Mar-24 Location: Chicago, Illinois Salary: Open Categories: Academic/Faculty Other - Academic/Faculty Internal Number: 27690 Job Description Summary: Loyola University Chicago i...