Administrator, Part -Time Faculty Services and Operations

Villanova University, United States

Updated: 2 days ago
Location: Villanova, PENNSYLVANIA
Deadline: ;

Posting Details

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Posting Details (Default Section)


Posting Number: 20243953S
Position Title: Administrator, Part -Time Faculty Services and Operations
Position Type: Staff
Location: Villanova, PA
Recruitment Type: Internal/External Applicants
Work Schedule: full-time/12-months
Avg Hours Week
Department: 100-Provost
Position Summary:
The Administrator, Part-Time Faculty Services and Operations is the primary point of contact for all adjunct faculty services, inclusive of personnel and data management, payroll processes, and reporting. The role assists the Director of Faculty Services and Operations with the development, maintenance, and assessment of the academic onboarding process, the Faculty Load and Compensation (FLAC) payroll module, and administrative initiatives related to the faculty learning management system.
Villanova is a Catholic university sponsored by the Augustinian Order. Diversity and inclusion have been and will continue to be an integral component of Villanova University’s mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.
Duties and Responsibilities:
  • Primary Office of the Provost resource for the adjunct payroll processes, managing payroll submission, validation, and reporting needs.
  • Assist in the design and maintenance of the Faculty Load and Compensation (FLAC) module for adjunct payroll.
  • Collaborate with the Registrar’s Office on the maintenance of faculty course data and timelines as it affects FLAC.
  • Serve as the primary point of contact for the Colleges with adjunct payroll questions or issues, corresponding with all department teams.
  • Interface and collaborate regularly with Payroll Department (email, answering questions, resolving issues) on adjunct faculty matters to ensure accurate, consistent, and updated information as required around course staffing changes and payroll deadlines.
  • Manage adjunct-related reporting, including the accumulated credit/contact hour process.
  • Collaborate with UNIT and HR to develop efficient, effective, and secure systems for staffing and payroll processes.
  • Attend meetings, perform testing, and deliver feedback relating to programming enhancements.


  • Assist with adjunct faculty onboarding:
    • collaborate with department chairs, department assistants, and deans’ offices to facilitate the hiring process (e.g., send welcome letter and informational materials, secure employment eligibility and clearances, and personal information documentation); collecting,
    • recording, and inputting into the ERP’s Human Resources modules all relevant data (job effective dates, contract types, salary, updated personal information) on new and continuing adjunct faculty
    • activating and deactivating employment records in compliance with policy; maintaining historical record of adjunct faculty employment
    • collect information on, and process the closing of records on, former adjunct faculty.

  • Upon request, provide Human Resource Department with benefits eligibility information (e.g., total credits taught) for individual adjunct faculty members.
  • Serve as a data steward for HRIS data integrity and reporting across platforms. Support the compilation of adjunct faculty statistics for various reporting needs.
  • Liaise with Office of Decision Support and Data integrity on data validation and reporting opportunities within the Data Insights platform.
  • Maintain the Faculty Services section of the Provost Office website and related assets, in conjunction with University Communication and Marketing.
  • Oversee compliance training for adjunct faculty. Run reports and send notifications to all non-compliant adjunct faculty.
  • Perform other duties and assist with projects as assigned
Minimum Qualifications:
  • High School Diploma
  • 3 Years experience in Academic Affairs, Payroll, or administrative functions
  • Strong attention to detail while understanding the larger framework for detailed operations.
  • Excellent verbal and written communication skills required, with the ability to manage various constituencies and many projects concurrently.
  • Outstanding interpersonal and customer service skills across many stakeholder groups. Strong organization and planning skills across projects.
  • Comfort level working in a team-oriented environment required.
  • Candidate must be disciplined and results-oriented, and demonstrate the highest levels of integrity, professionalism, and confidentiality/discretion.
  • Proficiency with Microsoft Office and database and reporting tools
Preferred Qualifications:
  • Bachelor’s degree
  • Prior experience with Ellucian Banner ERP
Physical Requirements and/or Unusual Work Hours:
Special Message to Applicants:
Posting Date: 03/18/2024
Closing Date (11:59pm ET):
Salary Posting Information:
Commensurate with experience
Salary Band: H
Job Classification: exempt

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