Administrator Coordinator I (University Band)

Job Title

Administrator Coordinator I (University Band)

Agency

Prairie View A&M University

Department

College Of Arts & Sciences

Proposed Minimum Salary

$2,964.00 monthly

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

This position may pay more than the minimum proposed salary listed above, depending on experience and/or qualifications of the selected candidate.

The position will report to the Director of Bands, and will perform all duties associated with fiscal management. Under general supervision, this position will also manage and provide diverse administrative support to the Director of Bands, coordinate the planning, development and implementation of Marching Band program.

Responsibilities:

• Serves as the primary contact for preparation and monitoring of budgets for programs and events. Knowledge base for accuracy and effectiveness in using the proper accounts for purchases and reconciliation. Coordination and management of budget accounts for the University Band, including daily reviews to ensure proper funding, accurate balances are maintained and monthly reconciliations to ensure compliance. Coordinates the scholarship process for University Band with Dean’s office and Academic Affairs. Responsible in all budget activities.

• Coordinates travel arrangements, including Travel Leave Requests, hotel reservations, and transportation (Cars, flights, buses) for 400 plus faculty, staff, and students. Responsible for in season and off season event logistics, travel and purchases (including meals). Plans and implements program events such as conferences, seminars, lectures, meetings and workshops and may provide off-site support.

• Assist with Summer Band Camp and Summer Bridge Program coordination.

• Coordinates the University Band office, including assisting band staff with all purchases of office supplies or equipment utilizing requisitions, purchase orders, procurement and travel cards. Responsible for Faculty, Staff and Student Worker job postings and all associated hiring documents and functions. Responsible for onboarding of Faculty, Staff and Student Workers, to include all HR data changes, directory updates and department reclassification tasks.

• Coordinates the scholarship process for University Band with Dean’s office and Academic Affairs. Maintains program records and databases. Plans and implements programs and assists in their evaluation. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures.

• Performs other duties as assigned.

Required Education & Experience:

• Bachelor's degree or equivalent combination of education and experience.

• Two years of related experience.

Required Knowledge, Skills & Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to multitask and work cooperatively with others.

• Interpersonal and communication skills.

• Planning and organization skills.

Other Requirements:

• Must be available evenings and weekend communication and support during season travel.

Special Requirements:

• Applicants with equivalent experience in lieu of a Bachelor’s degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency in lieu of a Bachelor’s degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of six years of experience.

Job Posting Close Date:

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box.  Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae
• Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.

Background Check Requirements:

All positions are security sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.