Administrative Support Specialist

University of North Carolina at Charlotte, United States

Updated: 19 days ago
Location: Charlotte, NORTH CAROLINA
Job Type: FullTime
Deadline: ;

Position Information
General Information


Vacancy Open to All Candidates
Employment Type Permanent - Full-time
If time-limited, note appointment end date
Hours per week 30
Months per year 12
Position Number 002729
NC Salary Grade Equivalency GN06
Classification Title Admin Support Specialist
Working Title Administrative Support Specialist
Salary Range 30,500
Anticipate Hiring Range 30,500
FLSA Status Non Exempt
Division Academic Affairs
Department College of Science (Col)
Work Unit Greenhouse
Work Schedule
Monday – Wednesday, 8:00 am – 4:30 pm; , Thursdays 8:00 am — 2:30 pm with occasional evening and weekend hours required, as necessary.
Primary Purpose of Position
Manages all funds, budgets, purchasing, personnel, and other administrative support for the Botanical Gardens unit.
Minimum Education/Experience
Required Minimum Qualifications:
Graduation from high school and one year of related office experience; or an equivalent combination of education
and experience.
University Preferred Qualifications:
Graduation from high school and demonstrated knowledge, skills, and abilities gained through three years of specialized office experience or an equivalent combination of education and experience.
Essential Job Duties
  • Monitor, manage, and make regular reports on all (12 active) unit funds including general, foundation, discretionary, and grants and make budgeting decisions independently.
  • Process donations from individuals and foundations, coordinating independently with the university development office to assure proper assignment and reporting.
  • Maintain responsibility for purchasing decisions and processing for department, and adjust budgets independently.
  • Maintain responsibility for the administration of the Gardens membership fundraising program for unit, interpreting procedures and initiating actions.
  • Initiate processes and maintain records for all personnel in unit: permanent staff, temporary, student workers and volunteers.
  • Manage all accounting records, cross-referencing in a variety of applications for accuracy.
  • Responsible for records associated with Continuing Ed classes offered at the Gardens.
  • Administer membership program, requiring full understanding of unit mission and staff activities.
  • Independently draft communications for membership program as well as some educational and plant sale communications, including use of graphic design programs.
Other Work Responsibilities
  • Manage database records of donors, process acknowledgements, initiate solicitation and stewardship mailings.
  • Participate in unit planning requiring an understanding of the diverse programs in the unit’s internal and public outreach operations.
  • Independently draft written communications for other unit needs such as sole source justifications, and reports to outside entities such as the Gardens Advisory Council as necessary.
  • Other duties, as assigned.
Departmental Preferred Experience, Skills, Training/Education
  • Bachelor’s degree in accounting or other financial discipline is desirable.
  • Experience working in a college or university setting is preferred.
  • Experience using Banner or other related student information and college financial systems.
  • Prior administrative assistant experience.
  • Customer service experience is highly desirable.
  • Ability to effectively interact with students, faculty, and university staff is strongly preferred.
  • Strong computer software skills including knowledge of MS Office Suite and Google Suite is preferred.
  • Strong written and oral communication skills.
Necessary Licenses or Certifications
Work Location Sycamore Rm 111
Posting date 03/23/2024
Closing date 04/07/2024
Proposed Hire Date 05/01/2024
Contact Information
Special Notes to Applicants
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits

The finalist will be subject to a Criminal Background Check.
* The Search Committee will not contact references without first verifying permission with the finalist​.
Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
* Do not write ‘see resume’ on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see job duties section of previous employment).
* Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
Please submit a resume and cover letter with your application.
* These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

Similar Positions