Administrative Support Specialist

University of North Carolina at Chapel Hill, United States

Updated: 11 days ago
Location: Chapel Hill, NORTH CAROLINA
Job Type: PartTime
Deadline: 13 May 2024

Posting Information
Posting Information


Department Arts and Sciences Deans Office - 300100
Career Area Administrative/Clerical Support
Posting Open Date 05/09/2024
Application Deadline 05/13/2024
Position Type Temporary Staff (SHRA)
Position Title Administrative Support Specialist
Position Number 20063969
Vacancy ID S023214
Full-time/Part-time Part-Time Temporary
Hours per week 8
Work Schedule
8-5pm on Friday
Position Location North Carolina, US
Hiring Range $20-$22 per hour
Proposed Start Date 05/15/2024
Estimated Duration of Appointment 3 months or less

Position Information


Be a Tar Heel!
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.
One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.
University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.
Primary Purpose of Organizational Unit
The College of Arts & Sciences consists of seventy-one academic departments, curricula, programs, centers, and institutes. The College of Arts & Sciences is administered by the Dean of the College, Terry Rhodes, Professor in the Department of Music, and is divided into four divisions, which are overseen by four Senior Associate Deans. All academic departments and curricula are assigned to one of the following four divisions Fine Arts and Humanities, Natural Sciences and Mathematics, Social Sciences and Global Programs and Undergraduate Education. These Senior Associate Deans, along with the Senior Associate Dean for Operations & Strategy, Senior Associate Dean for Development, Associate Dean for Diversity, Equity and Inclusion, Associate Dean for Research & Innovation, and the Director of Communications for the College, all report to the Dean. The Office of the Dean is responsible for the administration and operations of the College under the Office of the Provost.
During its 200+ year history, the College has grown and thrived and is now numbering more than 1,000 faculty teaching over 17,000 undergraduate and 2,400 graduate students. College programming resides in 76 buildings, many of them within the historic heart of the campus, covering 1.5 million assignable square feet. Our faculty includes distinguished scholars, artists, scientists, and performers with international reputations. All are teachers as well as leaders in their fields of intellectual and artistic endeavor. Eighty-one percent of upper-class students choose a major in the College. Eighty-seven percent of the credit hours are taught in the College and there are around fifty different undergraduate degrees offered. Bachelor of Arts (BA), Bachelor of Arts with a Major in Interdisciplinary Studies, Bachelor of Science (B.S.), Bachelor of Fine Arts (B.FA), and Bachelor of Music (B.M.) degrees are offered. Many of these academic programs also allow students to minor at the Bachelor’s level as well. Nearly all of the departments and curricula also offer masters and doctoral degrees through the Graduate School.
Position Summary
The administrative support specialist will perform general office support functions. Duties typically include: answering phones, greeting visitors, responding to routine inquiries, assisting with RASR requests, drafting correspondence, scheduling, operating basic office machinery, filing, and independently overseeing some special projects.
As part of the Dean’s Office team, this position will be working closely with the College administration, as well as divisions within the College. This candidate must possess strong organizational skills, and exercise judgment and discretion while working independently on multiple tasks. The person in this position will also gain increasing responsibility for special projects over time.
Minimum Education and Experience Requirements
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Required Qualifications, Competencies, and Experience
- Demonstrate proficiency with Microsoft Office suite
- Demonstrate proficiency with office equipment
- Proven history of ability to be punctual and adhere to a set work schedule
- Ability to greet visitors and employees in a professional manner
- Ability to interact with callers using good phone etiquette
- Meticulous attention to detail
- Demonstrate ability to work independently
- Ability to handle confidential/sensitive information
- Ability to handle routine scheduling
Preferred Qualifications, Competencies, and Experience
Experience working in an academic office
Special Physical/Mental Requirements
Campus Security Authority Responsibilities

Not Applicable.
Special Instructions
Quick Link https://unc.peopleadmin.com/postings/280267
Temporary Employment Policies
Temporary Employment Policies

Posting Contact Information


Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to [email protected]
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.
Equal Opportunity Employer Statement
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

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