Administrative Support Associate I/II- Acad

Auburn University, United States

Updated: over 2 years ago
Location: Auburn, ALABAMA
Deadline: ;

Position Details
Requisition Number S1180P
Home Org Name Chemistry & Biochemistry
Division Name College of Sciences & Math
Position Title Administrative Support Associate I/II- Acad
Job Class Code DA02AB
Appointment Status Full-time
Part-time FTE
Limited Term No
Limited Term Length
Job Summary
The Department of Chemistry and Biochemistry at Auburn University is seeking an Administrative Support Associate to provide administrative  and general clerical support.
Effective January 1, 2022, Auburn University will offer a minimum hiring rate of $14.50 to all administrative professionals, full-time staff,  and eligible part-time employees. 
Essential Functions
Responsible for a variety of office and project support duties and tasks, which may include but are not limited to the following: Assisting graduate and undergraduate students with registration, including identifying and helping to clear holds, course equivalency for transfer students, course substitutions, and departmental approvals for directed studies courses;  gathering and management of data; inter- and intradepartmental correspondence; coordinating and maintaining department calendar, room reservations, and course building; filing/placing work orders; coordinating/scheduling departmental events (e.g., banquets, awards ceremonies, etc.); assisting with travel arrangements for guest speakers, interview candidates, and prospective graduate students; coordinating with the GPO and Graduate Admissions Committee Chair to receive, organize, and maintain records/documents for graduate program applicants, assist in communication with applicants, coordinate admissions activities with the Graduate School (i.e., via Apply Yourself); assisting Graduate Recruiting Chair and GPO in scheduling/coordinating events for graduate recruiting and new graduate student orientation, respectively; distributing departmental mail, answering phones and greeting students and visitors. In addition, this individual advises faculty, staff and students of standard policies and procedures. Acts as a point of contact for purchasing or vendor agencies. May perform some administrative duties which may include, but are not limited to human resources administration, preparation of reports or events. Duties also include scheduling classrooms, entering course information into AU student scheduling system, maintaining grades/registration, including for Camps War Eagle throughout each Summer. Responsible for managing and ordering office supplies.

Education Level High school diploma or equivalent
Field of Study
General Studies
Years of Experience 2 years
Area of Experience
 Experience in clerical and administrative support services 
Requirements for Additional Job Levels
For a level II, 4 years of relevant experience is required.

Education Level No substitutions are allowed.
Field of Study
Years of Experience When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one year relevant education per year of required experience.
Area of Experience
 Administrative and clerical support and tasks within an office or academic setting. 
Requirements for Additional Job Levels

Minimum Skills and Abilities
Knowledge of office rules, procedures and operations are required. Must possess excellent interpersonal communication skills, demonstrated technical excellence, proficiency in Microsoft Office, an ability to evaluate problems and troubleshoot solutions, and the ability to work independently as well as in a team environment. In addition, the successful candidate must be able to work with a diverse group of individuals and be sensitive to cultural diversity. 
Minimum Technology Skills
Minimum License and Certifications

Desired Qualifications
Desired qualifications include a bachelor’s degree from an accredited institution in business or related field; thorough experience in administrative support; strong experience/knowledge with AU Banner system (HR, Finance, Academic Records, and AU ASTRA); knowledge of principles for human resources; and academic advising (with a thorough working knowledge of FERPA regulations).

Salary Grade 27
Salary Range $20,300 - $37,200
Job Category Office/Administrative Support
Working Hours if Non-Traditional
City position is located in: Auburn University
State position is located: AL
List any hazardous conditions or physical demands required by this position
Posting Date 10/27/2021
Closing Date
EEO Statement
Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.
Special Instructions to Applicants
Quick Link for Internal Postings https://www.auemployment.com/postings/26036

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