Administrative Support Associate

Updated: 7 months ago
Location: Greenville, SOUTH CAROLINA

Position Details

Position Information

Job Title Administrative Support Associate
Position Number 944260
Vacancy Open to All Candidates
Time-Limited No
Department Homepage http://www,
Advertising Department COLLEGE OF EDUCATION
Division Academic Affairs
Classification Title 10421 Admin Support Associate
Competency Level 1 - Contributing
Working Title Administrative Support Associate - Contributing
Number of Vacancies 1
Full Time Equivalent (FTE) 0.75
Full Time or Part Time Part Time
Recruitment Range $23,400 - $24,304
Anticipated Hiring Range $23,400
Salary Grade Equivalency GN04
Work Schedule M-F
Work Hours Hours Vary
Position Location (City) Greenville
Job Category Staff - Office/Clerical
Organizational Unit Overview

The Department of Mathematics, Science, and Instructional Technology Education aspires to offer premier mathematics education, science education and instructional technology programs. Overall, our vision is guided by the intent to improve the quality of educational research, policy, and practice impacting mathematics, science, and instructional technology.
The mission of the Department of Mathematics Science, and Instructional Technology Education is to recruit and retain quality students within our respective programs areas; offer high-quality on campus and off campus undergraduate and graduate programs that develop well-educated teachers and professionals; continually assess and refine all of the department’s undergraduate and graduate programs; provide a variety of professional development and outreach programs for teachers and students in support of the teaching and learning of mathematics, science, and instructional technology; serve and advocate for the teaching and learning needs of the region, state, and nation; maintain a leadership role and improve current leadership activities within each program; enable students and graduates the opportunity to develop their own leadership skills; conduct cutting-edge research on significant issues.

Job Duties

Determines what supplies, materials and services need to be ordered and orders them. Distributes mail and documents. Processes bulk mail by the pre-determined deadline. Keeps equipment in good working order, requests repairs when needed. Schedules appointments for chair as needed and coordinates departmental schedules to ensure proper deadlines are met.

Answers the telephone using proper telephone etiquette; provides accurate information to callers/visitors on phone and in person; responds to questions/issues outside of the norm by determining appropriate resources (i.e. policies, manuals, etc.); responds to requests for program and procedural information; schedules and coordinates meetings and events; arranges meetings with individual as designated by supervisor.

Keeps documents, reports, records, and files accurate, up-to-date and readily accessible. Maintains departmental leave records. Completes/processes reports by published deadlines. Composes and prepares in final form all necessary papers for permission to travel and travel reimbursements.

Composes and prepares letters and memos as necessary; complies and prepares documents/reports by deadline with very little error; uses specialized software to produce reports and documents.

Monitors and reconciles program budget and tracks travel and other expenditures.

Minimum Education/Experience

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

License or Certification required by statute or regulation


Preferred Experience, Skills, Training/Education

Two years of progressive administrative office experience in a university setting.
Experience with Banner, MS Outlook/Word/Excel.

License or Certification required by the Department


Special Instructions to Applicant
  • Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
  • If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
  • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
Job Open Date 10/01/2018
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 10/08/2018
Open Until Filled No
Quick Link for Direct Access to Posting
Alternate option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.


East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department for Disability Support Services at (252) 737-1016 (Voice/TTY).

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to Our office is available to provide assistance from 8:00-5:00 EST.

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