Administrative Support Assistant III

The University of Arizona, United States

Updated: about 1 month ago
Location: Tucson, ARIZONA
Job Type: FullTime
Deadline: Yes




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Administrative Support Assistant III
Tucson, AZ, United States
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req19107
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Administrative Support Assistant III
Posting Number req19107
Department Neuroscience
Department Website Link https://neurosci.arizona.edu
Location Main Campus
Address Tucson, AZ USA
Position Highlights The Department of Neuroscience seeks to hire an Administrative Support Assistant to join our administrative and business team. The successful candidate will be responsible for administrative support, travel coordination, calendaring, and event planning. Strong organizational skills, excellent verbal and written communications and the ability to perform in a fast-changing environment are expected. We are seeking someone with initiative, resourcefulness, sound judgment, and ability to distinguish priorities and work independently or in a group with minimal supervision.

Candidates must be proficient with the Microsoft Office Suite. We will train a qualified candidate to work with Zoom, and with University financial transaction and database management systems.

Please note: This position will be performed in-person at the University of Arizona Main Campus, Monday-Friday during regular University business hours.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here .
Duties & Responsibilities
  • Manages calendars, provides administrative support for the administrative operations manager, department head, and senior faculty.
  • Facilitates on-boarding/orientation of new employees, including issuing keys & setting up required training.
  • Event planning and coordination of department events, including seminars, business meetings, conferences, and workshops to include but not limited to arranging logistics, hotel accommodations, university, conference/banquet rooms, catering, coordination of speaker presentations, agendas and minutes, itineraries, lodging and travel arrangements, create/distribute notices.
  • Coordinates business travel activity and completes necessary transactions for faculty, research staff, graduate students, and administrators (travel authorizations, travel advance, and reimbursement reports).
  • Supports the faculty annual review process as well as the promotion & tenure cycle and dossier review and submission. Serves as the UA Faculty Portfolio system lead. Coordinates with College Faculty Affairs team.
  • Updates  the department web site, creating and updating content to keep the web site relevant & accurate. Maintains and manages departmental listservs. 

Knowledge, Skills & Abilities

  • Proficiency with Microsoft Office Suite particularly Word, Excel & PowerPoint
  • Proficiency with Zoom
  • Understanding of UA Faculty Portfolio (formerly UAVitae)
  • Understanding of UA Travel & Reimbursement policies
Minimum Qualifications
  • High school diploma or equivalent, or equivalent learning attained through experience required.
  • Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.
Preferred Qualifications
  • Experience with the Microsoft Office Suite particularly Outlook, Calendar, Word & PowerPoint.
FLSA Non-Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job FTE 1.0
Work Calendar Fiscal
Job Category Organizational Administration
Benefits Eligible Yes - Full Benefits
Rate of Pay $20.33-$24.00
Compensation Type hourly rate
Grade 5
Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.
The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator .
Grade Range Minimum $20.33
Grade Range Midpoint $25.41
Grade Range Maximum $30.49
Career Stream and Level OC3
Job Family Administrative Support
Job Function Organizational Administration
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies 1
Target Hire Date 4/8/2024
Expected End Date
Contact Information for Candidates Jennifer Lawrence
[email protected]
Open Date 3/15/2024
Open Until Filled Yes
Documents Needed to Apply Resume and Cover Letter
Special Instructions to Applicant
Diversity Statement At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at [email protected].

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