Administrative Support Assistant III, Phoenix Biomedical Campus

Updated: about 2 months ago
Location: Phoenix, ARIZONA
Job Type: FullTime
Deadline: Yes

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Administrative Support Assistant III, Phoenix Biomedical Campus
Phoenix, AZ, United States
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Administrative Support Assistant III, Phoenix Biomedical Campus
Posting Number req4639
Department Public Hlth Prac & Trans Rsch
Department Website Link
Location UAHS - Phoenix
Address Phoenix, AZ USA
Position Highlights The Division of Public Health Practice and Translational Research is seeking a qualified Admin Support Assistant to join their team. This position will perform critical functions in supporting the division with daily activities. The position requires initiative, excellent organizational skills, and the ability to work independently, as well as to collaborate closely with Division Chair, faculty, staff and students.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work‐life programs. For more information about working at the University of Arizona and relocations services, please click here .

Duties & Responsibilities
  • Coordinate daily operations that support the division and college education and academic missions.
  • Work with division chair and program directors to plan and prioritize activities within the division and programs to meet deadlines.
  • Provide administrative support to Division Chair and Program Directors for division and program business affairs, such as timesheet approval, leave and absence requests, hiring, annual performance review, P&T review and teaching evaluation following University policies and procedures.
  • Support faculty teaching activities including course offerings, textbook ordering and new program development.
  • Serve as a primary reference source to assist division faculty to carry out their academic activities.
  • Schedule division and program meetings and take meeting minutes.
  • Purchase division supplies and manage division properties.
  • Monitor division budgets and allocations of resources.
  • Assist faculty for travel arrangements and reimbursements.
  • Serve as a liaison between faculty, staff, students, UA organizations, outside agencies and the public to assure courteous and professional communications, and timely responses to message information or request.
  • Work with proper offices and individuals in our College and University to promote faculty’s work and division businesses.
  • Evaluate and recommend changes to Division and Program operations to ensure efficiencies and compliance with University and regulatory agencies policies and regulations.
Minimum Qualifications
  • Minimum of 5 years of relevant experience required.
  • High school diploma or equivalent, or equivalent learning attained through experience required.
Preferred Qualifications*Experience with UA policies and systems. *Bilingual would be essential for binational work with Mexico colleagues and programs.
FLSA Non-Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job FTE 1.0
Work Calendar Fiscal
Job Category Organizational Administration
Benefits Eligible Yes - Full Benefits
Rate of Pay $16.10 - $22.36
Compensation Type hourly rate
Grade 5
Career Stream and Level OC3
Job Family Administrative Support
Job Function Organizational Administration
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies 1
Target Hire Date
Expected End Date
Contact Information for Candidates
Open Date 3/15/2021
Open Until Filled Yes
Documents Needed to Apply Resume and Cover Letter
Special Instructions to Applicant
Diversity Statement At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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