Administrative Support Assistant I

This position will be the sole administrative support personnel to the SGPP Assistant Director, Career Development and Community Engagement under the supervision and direction of the Assistant Director, this position will be responsible for campus and community event support and coordination; management of school alumni database, report preparation as needed in support of program initiatives, calendar and correspondence on behalf of Assistant Director, and creation and dissemination of internal and external digital communication. This position may work in consultation with other School staff regarding financial transactions and human resources tasks, as directed.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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    Administrative Support

• Provides routine administrative assistance that is guided by prescribed processes and procedures with the direction of the Assistant Director.

• Receives, directs, and responds to visitors, telephone calls, and written communication.
• Gather and prepare reports related to student career placements, coordinate the annual calendar, collaborate with program coordinators to provide data entry for graduate student internship database.
• Organize and maintain files and record-keeping system.
• Provide necessary administrative support for events (student internships, career opportunity events, professional development activities, and alumni engagement events) by scheduling rooms, reserving catering, and preparing materials.
• Provide administrative support to Assistant Director by scheduling and arranging appointments, meetings, and conferences.
• Assemble necessary background materials for Advisory Board meetings. Make routine travel reservations and itineraries.
  Communications Support 
• Facilitates general administrative functions and aids in communication with internal and external stakeholders for alumni relations.
• Participates in committee meetings and provides assistance at meetings and events in the absence of the Assistant Director.
  Marketing & Outreach Support
• Coordinates the scheduling of social media content in collaboration with department colleagues.
• Assists in the dissemination of digital newsletters, promotional materials, website updates, and advertising initiatives in coordination with SBS Marketing & Communications.
• Offers general administrative support for outreach activities, including mailings, supply orders, meeting scheduling, and event assistance.
• Additional duties as assigned
  Knowledge and Skills
• Ability to communicate effectively with different groups/individuals.
• Ability to handle confidential and sensitive information.
• Ability to multitask and maintain a high level of organizational skills.
• Ability to provide timely and professional correspondence.
• Ability to effectively communicate with individuals & organizations with a broad range of viewpoints and backgrounds.
  

• High school diploma or equivalent, or equivalent learning attained through experience required.
• Prior work experience not required.

• Associate or bachelor’s degree in management, event planning, communication, or other related fields.
• Minimum of 2 years of related work experience.