Administrative Support Assistant

Apply now Job no:537671
Work type:Staff
Location:Northridge
Categories:Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion and being an employer of choice. You will also have the opportunity to realize your own goals be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun .

Major Duties

Under the general supervision of the Associate Vice President of Enrollment Services, the Administrative Support Assistant provides office support to the department and performs regular administrative and clerical duties, including preparing memos, meeting handouts, scheduling conference rooms, and creating electronic historical files. The incumbent works closely with the Sr. Administrative Operations Analyst, ensuring deadlines are met, and clerical support is provided where needed.

• Maintains the supplies for the Office of Admissions, University Registrar, ES Technology, ES Strategic Communications, and operations; accepts and distributes incoming mail; makes the daily deposit according to secure campus procedures; and is responsible for distributing pay warrants.
• May assist other divisions of Enrollment Services with clerical work such as phone backup, mailing letters, creating files, and scanning during peak periods.
• Creates various departmental memos, tuition waiver requests, meeting handouts, and other documents to support the day-to-day tasks of the Operations staff, Director, and Associate Directors.
• Performs other duties as assigned.

*NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/2vw8jj40l5qarzt1nmol7ewb3wdb70vx

Qualifications

• Equivalent to three (3) years of full-time, general office clerical work that has provided the applicant with the knowledge and abilities listed.
• Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience on a year for year basis.

Knowledge, Skills, & Abilities

• Thorough knowledge of correct English grammar, spelling, and punctuation; and office methods and basic filing systems procedures and practices.
• Ability and specialized skills to organize, coordinate, and prioritize multiple tasks; learn, identify, and independently interpret and apply a variety of complex policies and procedures; review and resolve routine clerical problems.
• Ability to work in a busy environment with frequent interruptions; communicate effectively both orally and in writing; prepare and draft memoranda and correspondence; keep moderately complex records and files; establish and maintain cooperative working relationships; operate standard office equipment, and software.
• Ability to: Computer literate (database, electronic mail, word-processing, and spreadsheet applications in a PC Windows environment); possess working knowledge of computers and student information systems; demonstrates a willingness to assist students, the general public, and fellow employees as needed to ensure smooth office operations and functionality preferred.

Pay, Benefits, & Work Schedule

• The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more.
• Classification: Administrative Support Assistant / 1032 / 2
• The anticipated HIRING RANGE: $3505 per month. The salary range for this classification is: $3505 - $5159 per month.
• HOURS: Full Time; 40 hours per week; Monday through Friday.    
• This is a Regular position with a one-year probationary period. 
• The individual hired for this role will physically work on-campus in Northridge. This is not a telecommute position. 

General Information

• Applications received through April 25, 2024 will be considered in the initial review and review of applications will continue until position is filled.
• This position is a sensitive position as designated by the CSU.
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
• The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
• In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers
• The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, ancestry, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, covered military and veteran status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101.

Advertised:Apr 12, 2024 (9:00 AM) Pacific Daylight Time
Applications close:Apr 25, 2024 (11:55 PM) Pacific Daylight Time