Administrative Support Assistant

Job No: 524813; 02/22/2023
ADMINISTRATIVE SUPPORT ASSISTANT
Administrative Support Assistant II
Honors College

Salary Range : $3,338 - $4,913/Monthly

Work Schedule : Full-Time, Monday – Friday, 8:00 a.m. to 5:00 p.m. or 9:00 a.m. – 6:00 p.m. Temporary appointment expires on or before one year from the date of hire; may be extended, may become permanent; non-exempt classification.

Essential Functions : The assistant will support the Director of the Honors College and the operations of the Honors College and Early Entrance Program. The incumbent will provide: general office support; coordinate clerical and administrative operations for the Honors College; supervise and evaluate student assistants; track program expenses; process travel and purchasing; and coordinate special events. Working with the SSP II, the ASA will: assist with scheduling; gather data; maintain an electronic and hard copy filing system; generate and track correspondence; and communicate with a wide range of individuals and programs off campus as well as departments, colleges, and units across campus.

Required Qualifications & Experience : Equivalent to two years of general office experience, which included providing work direction or acting as a lead. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, and practices with fluency in using standard office software packages. Thorough knowledge of English grammar, punctuation, and spelling. Ability to: learn, interpret independently, and apply a variety of complex policies and procedures; identify deviations from applicable policies; apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions; and perform standard arithmetic functions of a transactional nature, including tracking and comparing data. Demonstrated competence in effectively presenting standard information in writing. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position.

California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Closing Date : Review of applications will begin on March 8, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.
In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.
Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply.  Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.
To obtain employment information for the impaired call:
TDD Line (323) 343-3670
24-hour Dial-A-Job Line (323) 343-3678