Administrative Support Assistant 3

Updated: about 21 hours ago
Location: University Park, ILLINOIS
Job Type: FullTime


Serve as staff assistant to assistant, associate, and full professors in the Department of Chemistry to assist them in completing the administrative tasks needed to run a research group. Maintain and monitor budgets. Monitor funds available, grant end dates, and matching funds spending. Arrange and coordinate travel and reconcile purchasing cards for assigned faculty, graduate students, and postdocs. Coordinate and submit proposals and reports per agency guidelines. Maintain and update faculty activity reports, curriculum vitae, and promotion and tenure dossiers. Type confidential reports, memos, correspondence, and letters of recommendation. Maintain calendars; schedule appointments, meetings, and interviews; and arrange itineraries for visitors. Assist with arranging conferences and symposia. Excellent interpersonal and organizational skills are essential, along with the ability to work both independently and as a member of a team. Hours will be Monday through Friday, 8:00 a.m. - 5:00 p.m. Typically requires a High School diploma or higher plus two years of related experience, or an equivalent combination of education and experience. Experience with ERS, eBuy+, and FIT preferred but not required.

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