ADMINISTRATIVE SPECIALIST

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The College of Arts & Sciences (CAS) is one of the largest academic units on the UW Seattle campus, employing over 1400 tenure-track and research faculty, in 43 departments and centers, and generating an average $120 million dollars in sponsored research each year. CAS is comprised of 4 major divisions – Arts, Humanities, Social Science and Natural Science – whose cutting-edge research spans from malaria treatment to solar energy to human rights.  CAS is home to diverse music, art, drama, dance, digital arts academic units and degrees, and runs one performance hall (Meany) and two major museums (Henry Art and Burke).  CAS academic programs support more than 22,000 undergraduates and 2600 graduate students. The College occupies over 1 million square feet of space spread across campus and off-campus facilities in more than 50 buildings.

The Administrative Specialist acts independently and responsibly, given general direction from the Senior Associate Dean for Research and Infrastructure, the Director of Research and the Associate Dean for Finance & Administration, while acting within the University's policies and procedures.  The job responsibilities for this position include research project support, facilities & space, web content management, scheduling & meeting planning, participating on the Environmental Health & Safety Committee for the College, and special projects.

Specific duties include:

SPONSORED RESEARCH –
Review and approve eGC-1 and grant proposals from authorized Principal Investigators within the University of Washington.  Ensure proposals meet and comply with College, University, Federal and/or Non-Federal sponsor regulations.  Work with PIs or the proposal preparer to resolve any issues for proposal submission. Work closely with the Director of Research to ensure PIs and Departments submit proposals on time and in compliance with UW and sponsor guidelines. Escalate compliance issues to the Director of Research, including PI eligibility and cost share commitments.  Follow up as necessary with Principal Investigators and departments to resolve outstanding issues.  When needed, guide departments through the GIM 19 waiver process when the internal deadline for a proposal cannot be met.