Administrative Specialist

Dept Number/Name: 0-1707-000 / Student Acad Svcs - Undergrad
College Division: Acad Affairs-Coll of Education
Salary Plan: Staff
Job Code/Title: 2204 / Administrative Specialist
Hiring Salary/Salary Range: $40,000
Position Number: 00013469

Work Flexibility: Hybrid schedule possible 

ORGANIZATIONAL SUMMARY:
The College of Education works to promote transformative education and social justice through rigorous research, innovative teaching, as well as locally and globally engaged partnerships with the vision of serving as a leader in regional, national, and international education. The College of Education offers various degree and certificate programs to prepare our students to become leaders, researchers, and scholars within various areas of study. With small class sizes and an abundance of research opportunities available, students have direct access to our faculty and ongoing research projects.
POSITION SUMMARY:
The Administrative Specialists will perform a wide range of administrative and general office assistant duties including communication to stakeholders, preparing reports and presentations, responding to inquiries and information requests, planning meetings, processing petitions, collecting and documenting data, and researching and resolving issues as appropriate.

RESPONSIBILITIES:
Clinical Education - Utilize technology to develop collaborative space where stakeholders can submit, view, and update clinical placement information. Collect and monitor field placements related to teacher preparation programs across multiple programs, levels, and districts. Create reports of relevant data and disseminate information about clinical placements to stakeholders. Identifies teachers/supervisors eligible for tuition vouchers. Collects and processes requests. Documents vouchers issued.
Admissions - Maintain admissions application and coordinate process each term.  Notify students of admissions decisions and update records. Collect and report admissions data. Request updates to admissions website. Communicate with program faculty and advisors related to the admissions process.
Communication - Acts as an initial point of contact for the Office of Clinical Education and Student Academic Services.
Communicates professionally, with accuracy, and in a timely fashion to/with stakeholders using a variety of mediums/technologies based on target audiences to include the following; directors, program faculty, students, teachers, and other school district, college, or campus personnel.
General Administrative/Office Support - Supports directors of OCE and SAS by scheduling events, meetings, and trainings. Assists directors with general office management duties including administrative tasks associate with hiring, letters of offer, ordering materials/supplies, and event/programming coordination. Offers technology and front desk support. Requests/makes necessary updates to website and office materials. Creates/maintains a training manual.
FTCE Resources - Maintain FTCE test preparation materials. Markets resources to students. Coordinates GKT Boot Camps. Submits pay for facilitators.
Performs other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
PREFERRED:
Undergraduate degree in education or related field and least two years of administrative work experience in a college or university setting.  Work experience in PK-12 school contexts.  

Information for Applicants 

This position is subject to a Level 1 criminal background check.

Job Opening Number: 36078

Posting Date:  01/18/2024

Posting End Date: 03/25/2024

How to Claim Veteran's Preference: 

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295.

Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination. 

Supporting documentation, in addition to the DD214, may be required based on eligibility criteria.  If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.

For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

How To Apply 

Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

Click here for additional tutorial information.

To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email [email protected] .

Equal Employment Opportunity 

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement .

Federal Rights

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .

Work Location 

Campus map and location overview: USF - Tampa Campus

About USF 

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF 

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .

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