Administrative Specialist

The Office of Business, Hospitality and Auxiliary Services (BHAS) is seeking an Administrative Specialist to support the Assistant Vice Chancellor of Auxiliary Services. BHAS supports all aspects of campus life, from housing to parking and everything in between! We manage all University-owned housing, Panther Central operations (our 24-7 customer care center), 20+ on-campus dining locations, four retail stores, Heinz Memorial Chapel, the University Club, conferences and events, sustainability initiatives, mobility and commuting options, and campus-wide logistics. The Auxiliary Services Division is made up of several departments, including Panther Central, Assignments & Leasing, Marketing & Communications, Pitt Mobility, Business Systems, and Dining Services. For more information about the Office of Business, Hospitality and Auxiliary Services, please visit our website at BHAS.pitt.edu and check us out on social media: LinkedIn: @BHASPitt Facebook: @PittBASRV

Performs administrative assistant support work of moderate complexity.

• Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events; records and distributes meeting notes; arranges special events. 
• Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails. 
• Performs administrative support activities and department specific technical or operations duties for assigned project with some support from others; serves as liaison between internal and external stakeholders.
• Researches and identifies improvements for efficiency and accuracy; participates in the development of new offerings.
• Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, and high-level correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.
• Makes purchases, collects payments, and verifies billing information; interacts with vendors on quotes and invoicing.
• Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry. 

 Sitting, standing, walking, lifting (up to 35 pounds), carrying, reaching, pushing, and pulling.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.