Administrative Specialist

Details

Posted: 01-May-24

Location: Baltimore, Maryland

Salary: Open

Categories:

Administrative/Support
Staff/Administrative

Internal Number: 113076-en_US

The Department of Epidemiology is seeking an Administrative Specialist who will provide high-level administrative support to the Chair's Office. This position will support multiple facets of the Chair's Office and will require an individual who can balance competing priorities and independently manage their time across multiple projects. The Administrative Specialist must possess significant organizational, communication, and process management skills. Work priorities are set by and organized around the needs of the Chair's Office.

Schedule: M-F 8:30-5:00 Hybrid (3 days/week on-site)

Specific Duties & Responsibilities

• Assist in the planning and execution of Chair's Office events and weekly seminars.
• Prepare PowerPoints and briefings for the Chair in advance of faculty, staff and other meetings, and ensure that appropriate arrangements have been made for the meetings.
  
• Prepare and edit correspondence for the Chair's Office.
  
• Assist in updating and executing the department's comprehensive communications plan.
  
• Assist in managing and developing content for departmental social media accounts.
  
• Support data collection to help support Chair's Office projects and initiatives.
  
• Assist in the preparing and reporting of data to Academic Affairs for CEPH reaccreditation, ASPPH, and other requests.
  
• Administer the annual adjunct faculty survey and summarize findings for the Administrative Manager and Vice Chair for Faculty.
  
• Provide support to the faculty search and faculty onboarding processes.
  
• Work with the Administrative Manager to execute initiatives and manage projects on behalf of the Chair.
  
• Provide support to the Department Faculty Appointments & Promotions Committee in the form of collecting/following up on materials, drafting letters, and submitting materials to Academic Affairs.
  
• Assist in documenting department processes and procedures and review on an annual basis.
  
• Work with other members of the Chair's Office to ensure tasks are completed in a timely and professional manner.
• Recommend new processes/procedures to maximize workflow.
  

• Provide backup administrative support to other members of the Chair's Office.
  

• Provide other administrative support, as assigned.

Additional Knowledge, Skills & Abilities

• Experience with project management and meeting/event planning.
• Strong virtual/hybrid meeting management skills and strong knowledge of Zoom.
• Excellent verbal and written communication skills.
• Strong organizational skills and meticulous attention to detail.
• Proficiency with Microsoft PowerPoint, Word, Excel, and Outlook.
• Ability to handle confidential matters and sensitive information appropriately.

Minimum Qualifications

• Bachelor's Degree.
• Five years in providing high level expertise.
• Additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

 

 

Classified Title: Administrative Specialist 
Role/Level/Range: ATP/03/PC  
Starting Salary Range: $53,300 - $93,500 Annually 
Employee group: Full Time 
Schedule: Monday to Friday: 8:30 am – 5 pm 
Exempt Status: Exempt 
Location: Htbrid/School of Public Health 
Department name: ​​​​​​​Epidemiology  
Personnel area: School of Public Health 

 

 

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About Johns Hopkins University
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.
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