Administrative Specialist III

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Type of Position:
Clerical

Workstudy Position:

No

Job Type:
Regular

Work Shift:

Sponsorship Available:

No

Institution Name:
University of Arkansas at Pine Bluff

The University of Arkansas at Pine Bluff is an 1890 Land-Grant HBCU with a diverse student population, competitive degree offerings and stellar faculty.

For more than 140 years, the University of Arkansas at Pine Bluff has worked to create an environment that inculcates learning, growth and productivity while affording a basic need to its students – a chance to advance.

The 15:1 student to teacher ratio makes it possible to maintain a learning environment with close interaction between students and faculty while challenging curricula encourage our students to seek and fulfill their potential.

You can excel in your chosen field of study through a curriculum of Certificate and Associates degree programs, more than thirty Undergraduate programs, Master’s degree programs and a Doctorate program in Aquaculture/Fisheries. You can also develop workplace readiness through internships, co-ops and fellowships in the U.S. and abroad.

Out-of-class experiences and student involvement include more than 90 student organizations, an internationally renowned Vesper Choir, Marching Band, Concert Bands, Wind Symphony, nationally recognized debate team, award-winning theater department and accomplished athletic program.

Though the main campus is in Pine Bluff, its reach is worldwide. UAPB has an extended campus in North Little Rock and offers as well as online courses. With the addition of the Arkansas Research and Education Optical Network (ARE-ON), students can engage in information exchange with others anywhere in the world. There are also Research and Extension offices in Lonoke, Newport and Lake Village and collaborations with other colleges and universities in the State through the National Science Foundation funded STEM (Science, Technology, Engineering and Mathematics) Academy.

As the second oldest land-grant institution in the state of Arkansas, the mission of this No Excuse University remains the same – to provide a high quality, affordable education with a personal touch. We invite you to Become a Part of the Pride at the University of Arkansas at Pine Bluff.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact Human Resources at 870.575.8400 .

Department:
Vice Chancellor Enrollment Management

Department's Website:

Summary of Job Duties:
Job Duties and Responsibilities
The job duties and responsibilities include the following:
• Assist with the management of fiscal accounts, which include accounting, record keeping, budget transfers, purchase orders, and hiring of staff and student workers utilizing the Workday platform.
• Manage and execute travel and meeting arrangements including virtual webinars, conferences, etc., for the VCEMSS, Assistant VC for Student Engagement and Success, and the Director of the Lions program in a timely and proactive manner. Assist other LIONS program and Student Success Center staff with the same.
• Maintain a status list of all projects assigned to the Vice Chancellor to ensure deadlines are met.
• Maintain knowledge of university procedures including purchasing and travel. Provide LIONS Program and Student Success Center staff with updated information on policy and procedural changes.
• Serve as a liaison with Human Resources, Accounts Payable, the Procurement Office, and the Registrar’s Office;
• Order, maintain, inventory, and organize office supplies and equipment;
• Schedule rooms and oversee reservations;
• Assist as needed in the implementation of large-scale and recurring campus-wide events (Student Recruitment and Orientation Days, Lion Fever Day, special day celebrations, LIONS program College Knowledge workshops, etc.);
• Performs other duties as assigned.

Qualifications:

Required Education and/or Experience

• The formal education equivalent of a high school diploma
• One - to three years of experience in a specialized or a related field applicable to work performed.

Preferred Education and/or Experience

• One year of specialized training in business management, business education, or a related field;
• Knowledge of state, federal, and university rules, regulations, and procedures.
• Experience with UAPB’s ERP and student information systems, hiring, purchasing, travel, and related policies, and procedures.  
• Previous experience in a college or university setting, preferably in student services, enrollment management, or related areas.

Additional Information:

Knowledge, Skills, and Abilities

The Administrative Specialist III must possess the following:

• Ability to work collaboratively within an intergenerational diverse team of staff, faculty, students, and the public.
• Proficient Knowledge skills, and experience with the Microsoft Office suite, including the ability to create and edit Word documents, spreadsheets, and power points;
• Excellent communication, interpersonal, and customer service skills;
• Ability to work with little supervision on designated duties;
• Experience with or the ability to quickly learn and navigate a variety of Enterprise Resource Planning (ERP) systems, such as Colleague and Workday, and train other administrative assistants and staff on how to use them;
• Proficient use of office equipment such as computers, copiers, scanners, etc.

Skills Considered Essential for Success

• Ability to work in a diverse and dynamic environment.
• Ability to work collaboratively and independently with common goals as a part of a team.
• Strong organizational skills, the ability to exercise discretion, make independent judgments, and maintain confidentiality.
• Ability to manage short and competing deadlines in an environment where technical accuracy and teamwork matter.
• Capability to establish and maintain effective, collaborative working relationships; and skilled at helping to build rapport with students, staff, and faculty.

Salary Information:

$30,000-$35,000

Required Documents to Apply:

Cover Letter/Letter of Application, Letters of Recommendation, List of three Professional References (name, email, business title), Resume

Optional Documents:

Special Instructions to Applicants (Please upload all required documents in the "Resume" attachment section of your application to be considered for this position):
Please provide the following: Current Resume; Cover/Application Letter/Three Letters of Recommendation; List three professional references (name, email, phone, and business title.

Recruitment Contact Information:

Rita D. Conley, EMSS, [email protected]; 870-575-8368 or 870-575-8362

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

The University of Arkansas at Pine Bluff may conduct pre-employment background checks on certain positions for applicants being considered for employment.  The background checks may include a criminal background check and a sex offender registry check.  Required checks are identified in the position listing.  A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position.  Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law. 

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Frequent Physical Activity:

Occasional Physical Activity:

Benefits Eligible:
Yes