Administrative Specialist II

University of Idaho, United States

Updated: 2 months ago
Location: Moscow, IDAHO
Job Type: FullTime
Deadline: ;

Position Details
Position Information


Internal Posting?
Posting Number SP004219P
Position Title Administrative Specialist II
Division/College College of Agricultural & Life Sciences
Department Central District
Location Off Campus Location - Twin Falls R & E Center
Posting Context Statement
The Twin Falls Research and Extension Center conducts research and extension projects related to agricultural economics, agricultural waste management, rangelands, weed science and minor use pesticide development.
Collaborative relationships with numerous partners result in a vast array of innovative educational programs. Major research and Extension programs are conducted on agriculture, natural resources, youth, economics and environmental issues.
Position Overview
The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include:
  • Compose, proofread, edit and distribute a variety of business documents and routine reports
  • Maintain schedules and event calendars
  • Coordinate logistics for regular travel and meetings
  • Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
  • Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
  • Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
  • Manage inventory
  • Other duties as assigned
Unit URL
https://www.uidaho.edu/cals/twin-falls-research-and-extension-center

Position Qualifications


Required Experience
  • One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
  • Using computer software and applications for word processing, spreadsheets, email and internet research
  • Balancing a workload of assigned tasks to meet multiple deadlines
Required Education
  • High School Diploma or equivalent
Required Other
Additional Preferred
  • Two years of experience providing administrative support in a team work environment including word processing, filing and composing a variety of business documents.
  • Experience working in a high demand office with constant interruptions and changing priorities.
  • Experience displaying good phone etiquette and using a multi-line phone system.
  • Experience using advanced functions of Microsoft Word, Excel and Outlook and other word processing and database management software.
  • Experience editing and proofreading material for correct spelling, punctuation and grammar.
  • Experience setting up and keyboarding in final form a variety of technical, difficult material such as statistical or scientific reports and other various documents.
  • Experience working well with others and displaying a professional attitude in dealing with people.
  • Experience in University policies and procedures.
  • Experience with university-specific software including: Banner, PeopleAdmin, ChromeRiver and SiteCore.
Physical Requirements & Working Conditions
Degree Requirement N/A: No degree requirement

Posting Information


FLSA Status Overtime Eligible
Employee Category Classified
Pay Range $20.00 per hour, or more depending on education and experience.
Type of Appointment Fiscal Year
FTE
1.0
Full Time/Part Time Full Time
Funding
A visa sponsorship is available for the position listed in this vacancy. No
Posting Date 12/05/2023
Closing Date
Open Until Filled Yes
Special Instructions to Applicants
Applications received by December 19, 2023, will receive first consideration.
IMPORTANT: To be considered, your “Letter of Qualification” must address EACH of the required qualifications, including pertinent education and/or experience. In addition, to improve your ranking during the evaluation process, address as many of the Preferred Qualifications as possible. Information on a resume will not be accepted as a substitute for submitting a Letter of Qualification.
Applicant Resources https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement
The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.

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