Administrative Specialist II

University of Idaho, United States

Updated: about 20 hours ago
Location: Moscow, IDAHO
Job Type: FullTime
Deadline: ;

Position Details
Position Information


Internal Posting?
Posting Number SP005409P
Position Title Administrative Specialist II
Division/College College of Law
Department College of Law
Location Boise
Posting Context Statement
This position provides and maintains faculty support operations, provides administrative support, and helps perform routine fiscal processes within the College of Law.
Position Overview
The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include:
  • Compose, proofread, edit and distribute a variety of business documents and routine reports
  • Maintain schedules and event calendars
  • Coordinate logistics for regular travel and meetings
  • Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
  • Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
  • Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
  • Manage inventory
  • Other duties as assigned
Unit URL
https://www.uidaho.edu/law

Position Qualifications


Required Experience
  • One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
  • Using computer software and applications for word processing, spreadsheets, email and internet research
  • Balancing a workload of assigned tasks to meet multiple deadlines
Required Education
  • High School Diploma or equivalent
Required Other
  • None
Additional Preferred
  • Intermediate to advanced proficiency working with Microsoft Office Suite
  • Three years of experience providing administrative support or working in an office setting
  • Experience in a postsecondary education setting
  • Experience collecting and compiling data
  • Experience using computer information systems that manage an organization’s finances, business processes and/or records
Physical Requirements & Working Conditions
  • None
Degree Requirement N/A: No degree requirement

Posting Information


FLSA Status Non-Exempt
Employee Category Classified
Pay Range $20.00/hour or higher commensurate with experience.
Type of Appointment Fiscal Year
FTE
1.0
Full Time/Part Time Full Time
Funding
A visa sponsorship is available for the position listed in this vacancy. No
Posting Date 08/19/2026
Closing Date
Open Until Filled Yes
Special Instructions to Applicants
Applications received by September 2, 2026, will receive first consideration.
IMPORTANT: To be considered, your “Letter of Qualification ” must address EACH of the minimum qualifications, including pertinent education and/or experience. In addition, to improve your ranking during the evaluation process, address as many of the Preferred Qualifications as possible. Information on a resume will not be accepted as a substitute for submitting a Letter of Qualification.
Applicant Resources https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement
The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

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