Administrative Specialist II

University of Idaho, United States

Updated: 1 day ago
Location: Moscow, IDAHO
Job Type: FullTime
Deadline: ;

Position Details
Position Information


Internal Posting?
Posting Number SP004380P
Position Title Administrative Specialist II
Division/College Student Affairs
Department Dean of Students
Location Moscow
Posting Context Statement
Under direct supervision by the Executive Assistant, the Administrative Assistant direct tasks are preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality.
Position Overview
The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include:
  • Compose, proofread, edit and distribute a variety of business documents and routine reports
  • Maintain schedules and event calendars
  • Coordinate logistics for regular travel and meetings
  • Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
  • Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
  • Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
  • Manage inventory
  • Other duties as assigned
Unit URL
https://www.uidaho.edu/student-affairs/dean-of-students/staff

Position Qualifications


Required Experience
  • One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
  • Using computer software and applications for word processing, spreadsheets, email and internet research
  • Balancing a workload of assigned tasks to meet multiple deadlines
Required Education
  • High School Diploma or equivalent
Required Other
Additional Preferred
  • Experience working in an office setting
  • Experience working in higher education
  • Experience word processing skills and familiarity with Microsoft Office suite
  • Experience working with financial documents, reading and building spreadsheets
  • Experience and familiar with University of Idaho policies, procedures, and Banner modules
  • Experience working with excellent customer service and problem solving skills
  • Experience entering and tracking financial processes in higher education
  • Experience working in an environment that requires maintaining confidentiality
  • Experience working in a complex team environment
  • Banner experience
  • Experience staying organized and ability to prioritize in a fast-paced environment
  • Demonstrated ability to: communicate well verbally and in writing; develop and maintain a good working relationship with individuals from varying cultural and socio-economic backgrounds at all organizational levels
Physical Requirements & Working Conditions
Degree Requirement Listed degree qualification is required at time of hire

Posting Information


FLSA Status Overtime Eligible
Employee Category Classified
Pay Range $21.30 per hour or higher depending on education and experience
Type of Appointment Fiscal Year
FTE
1
Full Time/Part Time Full Time
Funding
A visa sponsorship is available for the position listed in this vacancy. No
Posting Date 04/08/2024
Closing Date
Open Until Filled Yes
Special Instructions to Applicants
To be considered your “Letter of Qualification” must address each of the required qualifications. Additionally, please provide information in support of your application regarding the preferred qualifications as relevant.
For 1st consideration, please apply by April 22, 2024.
Applicant Resources https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement
The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.

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