Administrative Specialist II

University of Idaho, United States

Updated: 1 day ago
Location: Moscow, IDAHO
Job Type: FullTime
Deadline: ;

Position Details
Position Information


Internal Posting?
Posting Number SP004346P
Position Title Administrative Specialist II
Division/College University Outreach-Northern Idaho
Department Coeur d'Alene Center
Location Coeur d’Alene
Posting Context Statement
This position focuses on a variety of customer service, program, and executive support functions at the University of Idaho Coeur d’Alene (UICDA). The incumbent is the front-line representative and serves as a member of UICDA. The incumbent supports the UICDA team and provides information to the public, employers, alumni, current and prospective students, and faculty/staff. The Administrative Specialist assists in coordinating classroom scheduling between the sites at UICDA and the main campus.
Position Overview
The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include:
  • Composing, proofreading, editing and distributing a variety of business documents and routine reports
  • Maintaining schedules and event calendars
  • Coordinating logistics for regular travel and meetings
  • Collecting and organizing data, entering information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validating information and resolving conflicts in data
  • Reviewing internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
  • Greeting office visitors and responding to incoming calls and email correspondence. Providing information about office services and processes, redirecting inquiries to appropriate offices/individuals
  • Managing inventory
  • Other duties as assigned
Unit URL
https://www.uidaho.edu/cda

Position Qualifications


Required Experience
  • One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
  • Using computer software and applications for word processing, spreadsheets, email and internet research
  • Balancing a workload of assigned tasks to meet multiple deadlines
Required Education
  • High School Diploma or equivalent
Required Other
  • None
Additional Preferred
  • Associate’s or Bachelor’s degree, Bachelor’s preferred
  • Two years of administrative experience; independently solving problems/performing liaison activities in a work setting; coordinating activities requiring complex arrangements; developing and summarizing material for reports on a frequent or recurring basis; providing office support functions; composing a variety of business documents; researching, compiling, and summarizing data for reports
  • Experience working in customer service environment
  • Ability to work cooperatively with on- and off- campus organizations
  • Handling multiple projects of diverse nature simultaneously and respond to the needs of a variety of staff and clientele
  • Knowledge of University of Idaho policies and procedures
  • Experience working independently, with minimal supervision
  • Editing and writing business correspondence using proper grammar and punctuation as demonstrated in application materials
  • Experience using computer information systems that manage an organization’s finances, business processes and/or records
  • Using computers for word processing, email, internet searches, data organization and records management
  • Experience collecting and compiling data
  • Experience with database management
  • Knowledge of Banner
Physical Requirements & Working Conditions
  • None
Degree Requirement N/A: No degree requirement

Posting Information


FLSA Status Overtime Eligible
Employee Category Classified
Pay Range $18.79 per hour or higher depending on education and experience
Type of Appointment Fiscal Year
FTE
1
Full Time/Part Time Full Time
Funding
A visa sponsorship is available for the position listed in this vacancy. No
Posting Date 03/19/2024
Closing Date
Open Until Filled Yes
Special Instructions to Applicants
Candidates who submit applications by April 2, 2024 will have first consideration.
Applicant Resources https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement
The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.

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