Administrative Specialist II

Updated: about 1 month ago
Location: Campus, ILLINOIS
Job Type: FullTime

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Closing Date:



Type of Position:

Staff - Clerical


Workstudy Position:


No

Job Type:

Regular

Work Shift:


Sponsorship Available:


No

Institution Name:

University of Arkansas at Monticello

UAM, one of twenty campuses of the University of Arkansas System, is located in southeastern Arkansas in the beautiful timberlands, rich in outdoor recreation activities, and approximately 100 miles south of Little Rock. UAM is a comprehensive, residential and commuter, undergraduate institution also offering selected master’s degree programs.


Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process please submit a request via the OEOC website:  Applicants are required to submit a request for each position to which they have applied.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 870-460-1422.



Department:

Adult Education


Department's Website:



Summary of Job Duties:

The Administrative Assistant is responsible for all aspects of the Adult Education (AE) program at our new location in PINE BLUFF.
Duties include, but are not limited to:
· Greet and guide new clients into the center and answering questions related to AE services
· Checking in students and visitors to the center
· Answer phones and direct to correct department
· Answer questions correctly about AE classes, schedule and policies
· Enter accurate data into LACE
· Schedule all students for the TABE test
· Monitor student’s attendance and advise teachers on when students should post-test
· Schedule all TABE test for students
· Administer all TABE test for students
· Schedule all GED® ready test for students
· Administer all GED® ready test for students
· Becoming a Certified Pearson-Vue GED® examiner
· Schedule all GED® tests
· Administer and proctor all GED® tests
· Make sure testing site stays compliant as a certified Pearson-Vue testing site
· Performing all student intakes
· Adding new students to Data Recognition Corporation (DRC)
· Producing reports from DRC
· Creating and maintaining student files
· Entering data accurately into LACES
· Double-checking data entered by other center personnel
· Performing recruitment and retention activities
· Maintaining an accurate call log
· Prepare for meetings and events on-site
· Assist with classroom functions as needed
· Recruitment of students
· Attend all mandated state meetings and trainings
· Participate in faculty & staff professional development

Qualifications:

The minimum qualification is a high school diploma or GED, and a bachelor's degree is preferred. 


Additional Information:



Salary Information:


Commensurate with education and experience


Required Documents to Apply:


Resume


Optional Documents:



Special Instructions to Applicants:


Recruitment Contact Information:


Dorissa Kaufman
Director of Adult Education
[email protected]


All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.



Pre-employment Screening Requirements:

No Background Check Required

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.



Constant Physical Activity:

Hearing, Kneeling, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Standing, Talking, Walking

Frequent Physical Activity:

Lifting, Pulling, Pushing, Reaching

Occasional Physical Activity:

Pulling, Pushing, Reaching

Benefits Eligible:

Yes

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