Administrative Specialist I

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Type of Position:
Clerical

Workstudy Position:

No

Job Type:
Regular

Work Shift:
Day Shift (United States of America)

Sponsorship Available:

No

Institution Name:
University of Arkansas Community College at Morrilton

The University of Arkansas Community College at Morrilton (UACCM) is a proud member of the University of Arkansas System.  The University of Arkansas System is comprised of land-grant research institutions, a teaching hospital, five community colleges, two schools of law, a presidential school, a residential math and science high school, and an online university, as well as divisions of agriculture, archaeology and criminal justice. These entities exhibit unmatched economic and social impact across the state by providing numerous academic and professional opportunities. Below you will find the details for the position currently available at UACCM including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.
If you have a disability and need assistance with the hiring process please submit a request via Email to: [email protected] or by phone at (501) 208-5309 or (501) 977-2016.   Applicants are required to submit a separate request for each position in which they have applied.
For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected] or by phone at (501) 208-5309 or (501) 977-2016.

Department:
Admissions

Department's Website:

Summary of Job Duties:
The Administrative Specialist I works under the supervision of the Director of Admissions and is responsible for providing clerical support to supervisory and professional staff.
SUMMARY OF DUTIES:
• Works cooperatively with campus faculty, staff, and students to fulfill the Mission of the College. Contributes to student success through the delivery of quality customer service in all aspects of admissions and recruitment services.
• Answers phone and greets students/visitors promptly in a courteous and friendly manner. Provides guidance to prospective and current students concerning admissions requirements, processes, forms, etc.
• Serves as primary point person for campus postal services and prepares outgoing mail daily. Manages bulk postal operations and stays up-to-date on policies and practices within postal services
• Monitors the ADM email account and manages communications by responding or forwarding appropriately. Maintains the admissions calendar, organizes campus tours and various appointments as directed by the Director. Alerts campus via email of upcoming campus tours/visitors. Updates the Admissions Office digital signage as needed. Monitors PROSPECT file for accuracy and duplicate records monthly.
• Identifies scholarship opportunities for prospective students. Makes Academic Scholarship awards as directed.
• Scans, indexes, and manages admissions documents in to the College’s imaging system.
• Stays current and informed on important dates, events, degrees offered, admissions requirements for students, and personnel changes at the college
• Monitors student workers to ensure data entry duties are performed in an acceptable manner.
• Performs other duties as assigned.
All employees at UACCM must have a commitment to work cooperatively with all campus personnel to fulfill the Mission of UACCM, and have the ability to deliver quality customer services.

Qualifications:

MINIMUM QUALIFICATIONS

• The formal education equivalent of a high school diploma.

Other job-related education and/or experience may be substituted for all or part of these basic requirements upon recommendation and approval by the Chancellor.

PREFERRED QUALIFICATIONS

• One year of specialized training in business management, business education, or a related field and/or one year of clerical experience.

Salary Information:

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s)

Optional Documents:

Additional Information:

KNOWLEDGE, SKILLS, AND ABILITIES

• Working knowledge of basic arithmetic and grammar.

• Basic knowledge of office management procedures.

• Ability to operate standard office equipment.

• Working knowledge of computers and software applications.

• Ability to conduct research and compile data into report form.

• Ability to establish and maintain filing systems and records management.

• Ability to analyze documents to determine compliance with rules, regulations, and procedures.

• Able to work and serve a diverse student and employee population.

• Ability to communicate effectively, both orally and in writing.

Please submit all requested application documents to be considered for this position.

Recruitment Contact Information:

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

The University of Arkansas Community College at Morrilton (UACCM) is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check, sex offender registry check, and drug screen. For certain positions, there may also be a financial (credit) background check and/or a Motor Vehicle Registry (MVR) check.  A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity, affirmative action institution. The university welcomes applications without regard to age, race, gender (including pregnancy), national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, sexual orientation or gender identity. Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act. The University of Arkansas System is committed to leveraging inclusion and diversity principles (via EEO and Affirmative Action programs) in order to continuously broaden our dynamic ecosystem of learning and working. All candidates are welcome to apply without regard to race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, and/or other non-merit based factors. Candidates must have proof of legal authority to work in the United States on the first day of employment, and all applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Frequent Physical Activity:

Occasional Physical Activity:

Benefits Eligible:
Yes