Administrative Specialist for Principal Giving

James Madison University, United States

Updated: about 2 months ago
Location: Harrisonburg, VIRGINIA
Job Type: PartTime
Deadline: ;

Position Details
Position Information


Working Title Administrative Specialist for Principal Giving
Position Number 4358
Posting Number S3481
State Role Title Administrative and Office Specialist III
Position Type Wage
Position Status Part Time
FLSA Status Non-Exempt: Eligible for Overtime
College/Division Principal Relationships
Department 100650 - Principal Giving
Pay Band 3
Pay Rate Hourly
Specify Range or Amount $17.50 per hour
Is this a JMU Only position? No
Is this a grant-funded position? No
Is this a Conflict of Interest designated position? No

Position Summary Information


General Information
The Principal Giving team in University Advancement is seeking a highly organized and detail-oriented individual to join the Principal Giving team as a part-time Administrative Specialist to assist in smooth and timely operation of our daily business activities. This position will require excellent communication skills, confidentiality, strong attention to detail, ability to learn new databases, previous experience with Advance or other CRM platforms, and the ability to manage multiple priorities effectively.
The Administrative Specialist will report to the Program Coordinator and will be part of a small team that supports our principal giving fundraisers in developing philanthropic partnerships with JMU’s most capable prospective donors.
Duties and Responsibilities
Responsibilities will be varied and include the following as directed by the Program Coordinator and AVP for Principal Giving:
  • Process Chrome River travel reimbursements
  • Schedule rental cars through Motor Pool
  • Manage office supplies inventory and place orders when necessary
  • Plan, order, and prepare stewardship items for donors
  • Look up and provide information from the donor database to colleagues as requested
  • Update database and records with requested information and details
  • Draft and edit donor correspondence and donor reports
  • Conduct research and gather information as requested
  • Provide support in attending and recording notes from Principal Giving Strategy and Staff meetings
  • Assist in the preparation of customized proposals, giving reports and other documents for donors
  • Assist with planning/preparation for donor events such as lunches/receptions with students, campus meetings
  • Be available to assist as needed before, during, and after donor events (set up, greeting, sending invites etc.)


Please note that this job description is intended to provide a general overview of the responsibilities and requirements of the position. It is not exhaustive and may be subject to change based on the needs of the organization.
Qualifications
Required:
  • Proven experience in an administrative role
  • Proficient in using office software such as Microsoft Office Suite (Work, Excel, PowerPoint, Outlook)
  • Excellent written and verbal communication skills
  • Strong organizational and time management abilities
  • Ability to handle sensitive and confidential information with integrity
  • Strong problem-solving skills and the ability to work independently as well as a cohesive member of a team
  • Flexibility to adapt to changing priorities and deadlines
Condition(s) of Employment
Employment is contingent upon the successful completion of a criminal background check.
E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

Posting Detail Information


Posting Date 01/22/2024
Beginning Review Date 01/30/2024
Closing Date
Open Until Filled Yes
Proposed Starting Date 03/01/2024
EEO Statement
James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.
We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.
Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.
Reasonable Accommodation Request
If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or [email protected] . You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.
Annual Security and Annual Fire Safety Report
Notice of Availability – Annual Security and Fire Safety Report
The Annual Security and Fire Safety Report contains information regarding campus security and personal safety including topics such as: crime prevention, the university police law enforcement authority, crime reporting policies, disciplinary procedures, protocols for the immediate notification of students and staff upon confirmation of a significant emergency on campus and other matters of importance related to security and safety. The report includes statistics for the most recent three-year period of reported crimes that have occurred on campus; in certain off-campus buildings or property owned or controlled by JMU or its affiliates; and on public property within or immediately adjacent to and accessible from the campus.
The Annual Security and Fire Safety Report includes campus housing fire statistics for the most recent three-year period, a description of each on-campus student housing facility fire safety system, the number of fire drills held during the previous calendar year, policies or rules on portable electrical appliances, smoking, and open flames in student housing; and procedures for student housing evacuation in the event of fire along with other fire safety information.
The JMU Annual Security and Fire Safety Report includes the Harrisonburg campus and the three overseas branch campuses; Florence, Antwerp, and London. It is available electronically http://www.jmu.edu/publicsafety/clerycompliance/2018Annual-Security-and-Fire-Safety-Report.shtml
You can obtain a copy of any of this report by contacting the Office of Public Safety, MSC 6810, James Madison University, Harrisonburg, VA 22807 or request that a copy be mailed to you by calling (540)568-6769/6913.
Minimum Reference(s) Required 3
Quick Link for Direct Access to Posting https://joblink.jmu.edu/postings/16177
Additional Posting Information

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