Senior Administrative Specialist /Early Steps

Dept Number/Name: 0-6119-000 / Dept of Pediatrics
College Division: USF Health- Morsani College of Medicine
Salary Plan: Staff- Grant Funded (Time-limited)
Job Code/Title: 2204 / Senior Administrative Specialist
Hiring Salary/Salary Range: $44,000 - $53,000 annual
Position Number: 00027564
ORGANIZATIONAL SUMMARY:
The USF Bay Area Early Steps Program holds the Children's Medical Services Early Steps contract for the Bay Area, which covers Hillsborough and Polk Counties. Early Steps is Florida's early intervention system that offers services to eligible infants and toddlers (birth to thirty-six months) with significant delays or a condition likely to result in a developmental delay. Early Intervention is provided to support families and caregivers via service coordination, developmental assessment, and developmental intervention.
POSITION SUMMARY:
USF Bay Area Early Steps is required to onboard this new position, Professional Development and Credentialing Coordinator (PDDC). The PDDC is now part of our grant funding for participation in the Statewide Systematic Improvement Plan (SSIP) to implement and evaluate policies and practices that enhance programmatic implementation of early intervention supports. As part of SSIP funding, the PDDC is responsible for supporting and tracking professional development activities of Early Steps staff, assist with recruitment and onboarding of new Service Coordinators and Direct Service Providers, and oversee that all Early Steps staff and provider information is maintained, thoroughly documented, and updated per policy and Medicaid requirements.
RESPONSIBILITIES:
Support the professional development for Early Steps internal and contracted staff and providers related to SSIP and other related aspects of the Early Steps program to include:

• Coordinate scheduling and development of staff and provider workshops
• Track and maintain records related to staff and provider training and implement follow-up to ensure training requirements are met by all staff
• Coordinate ongoing meetings, mentorship, and other professional development to support staff and providers? implementation of practices

Early Steps program, including specific SSIP requirements to include:

• Assist with recruitment of Early Steps staff and providers via review of applications, submission of hiring packets, and other related duties
• Monitor the onboarding of new staff to ensure all education and experience requirements meet Early Steps and SSIP policy requirements.
• Assist with development of mentorship and support activities that aide in retention and professional development of Early Steps staff

Support and implement data collection, tracking, and reporting activities, to include:

• Maintenance of staff and provider records to ensure thorough documentation, compliance with Early Steps programmatic and SSIP requirements, Medicaid requirements, and university personnel record guidelines.

Support the technology components of staff and provider onboarding, training, and tracking to ensure compliance and efficiency with SSIP and overall program deliverables.

• Provide technical assistance to Early Steps SSIP staff and providers to support their collection of training data and the transfer of data using the required platforms
• Provide technical assistance for development of staff and provider workshops

• Update and deliver training presentations, code videos of provider’s clinical skills, and participate in audits of our program processes related to training providers in FL-EPIC.

Perform other duties as assigned
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
PREFERRED:
Knowledge about Part C of the Individuals with Disabilities Education Act (IDEA) and the FL Early Steps program; experience with HR recruitment and onboarding; experience with designing, delivering, or evaluating professional development; familiarity with a range of technology and technology applications and ability to provide technical assistance as needed.
 

Information for Applicants 

This position is subject to a Level 2 criminal background check.

Job Opening Number: 36595

Original Posting Date:  03/26/2024

Posting End Date: 04/29/2024

How to Claim Veteran's Preference: 

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295.

Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination. 

Supporting documentation, in addition to the DD214, may be required based on eligibility criteria.  If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.

For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

How To Apply 

Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email [email protected] .

Equal Employment Opportunity 

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement .

Work Location 

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USF - Tampa Campus

About USF 

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF 

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

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