Administrative Specialist, College of Education

Department
College of Education

Job Posting Title
Administrative Specialist, College of Education

Job Description

The Administrative Specialist reports directly to the Dean of the College of Education and provides specialized administrative responsibilities in support of the College of Education Dean’s office. Duties include managing the office activities including meetings, emails, phone calls, calendars, travel, budget, college-related communications, records, student workers, and special projects. The successful candidate must have the ability to work independently, possess excellent interpersonal and planning skills, and be highly detailed and organized.  Positions at this level are expected to be able to demonstrate a high level of professionalism and maintain the security and confidentiality of office documents, records, and information. 

Minimum Qualifications: High school diploma or GED equivalency and two years of office experience or two years of post-secondary education.

Preferred Qualifications:

• Bachelor’s degree or higher
• Two plus years of office experience
• Proficient with the Microsoft Office suite and data systems
• Highly detailed and organized
• Strong written and oral skills
• Exceptional customer service skills
• Ability to multitask on projects and events
   

Appointment Date:  The start date will be determined after acceptance of an offer and successful completion of a background check.

Priority Deadline: April 8, 2024. Screening of applications will begin after the priority deadline and continue until the position is filled.

Salary: $15.54 per hour

Benefits: Competitive benefits package http://www.fhsu.edu/humanresourceoffice/Prospective-Employees/

• Set schedule Monday through Friday 8:00-4:30 pm; modified summer schedule
• State of Kansas health insurance plan with optional dental, vision, accident, and medical savings account
• State of Kansas retirement plan including 5.5% employee and 8.5% employer contribution
• State paid holidays and additional 176 hours vacation and 96 hours sick leave per year
• Tuition assistance for employees, spouses, and dependents

Responsibilities:

• Coordinate communication between the Dean’s Office and the academic departments within the college.
• Maintain an organized system of data and records to be easily shared with the dean and/or others.
• Plan, coordinate, and arrange meetings and events with multiple agencies or individuals including securing facilities, inviting participants, securing materials, and ordering food.
• Maintain department budget by completing bookkeeping, billing, and purchasing for the office.
• Plan travel arrangements and prepare travel reimbursements.
• Oversee daily office tasks including answering phones, walk-ins, mail, and email.
• Prepare personnel transactions and maintain records of personnel actions.
• Supervise student workers with delegating and assigning tasks. 
• Coordinate bi-weekly Dean’s Council meeting including preparing the agenda, taking notes, and completing follow-up items.
• Coordinate meetings as assigned by the Dean.
• Work with the University Foundation accounts to submit checks for reimbursement, prepare monthly reports, and send thank you letters to donors.
• Utilize Workday for completing processes including student records, personnel actions, and procurement card transactions.
• Scheduling conference rooms in Rarick Hall. 
• Perform other duties as assigned by the College of Education Dean’s Office.

Required Application Documents:  Applicants should submit a cover letter, resume, and names and contact information for three professional references. Applicant documents should be submitted in one PDF.

If you have questions regarding the position, please contact:

Dr. Kenny Rigler, Search team chair

(785) 628-4181

[email protected]

Community of Hays

FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home.

Notice of Non-discrimination – Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status.

Background Check: Final candidate will have consented to and successfully completed a criminal background check.

Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or www.kpers.org for further information on how this might affect you.