Administrative Specialist

Coastal Carolina University, United States

Updated: about 2 months ago
Location: Conway, SOUTH CAROLINA
Job Type: FullTime
Deadline: ;

Posting Details
Posting Summary


Classification Title Administrative Specialist II
Classification Code AA50
Pay Band 3
Internal Title Administrative Specialist
Department Transportation Services
Position Type PCLS - Slotted Classified
Full or Part Time Full-Time
Basis 12 mo.
Hours per week 37.5 hours per week
Normal Work Schedule M-TH 8:00am-5:00pm and F 8:00am-12:30pm
Does this position require driving? Yes
Does this position require a credit check? No
Job Details
ADMINISTRATIVE SPECIALIST

Coastal Carolina University seeks applications for the position of Administrative Specialist for the Department of Transportation Services.
This position will serve as Administrative Specialist reporting directly to the Office Operations Manager and indirectly to the Department Director, helping to oversee and maintain the day-to-day office functions including records management, data entry, answering phone calls, and producing personnel, procurement, and transportation related documents.
Duties include, but are not limited to:
· Serves as departmental Administrative Specialist;
· Coordinates scheduling and confirming of university rental and motor pool vehicles;
· Completes transportation services related data entry including monthly motor pool, fleet, and fuel usage and mileage;
· Serves as P-Card liaison, records and tracks all departmental P-Card purchasing;
. Ensures the university’s authorized driver list is kept current. Liaisons with authorized drivers for driver fuel card PIN numbers and driver safety training reminders;
· Receives shuttle, bus, charter, and road message board rental requests. With transportation dispatchers, coordinates scheduling, confirmations and chargebacks of university shuttle and bus charters and rentals;
· Initiates Human Resources processes and records through the university’s on-line employment people management software system; and
· Facilitates USDOT Federal Motor Carrier Safety Administrations (FMCSA) Commercial Drivers Clearinghouse data management system for departmental professional drivers.
Requirements: A high school diploma or equivalent (GED) and two (2) years of administrative or office support experience is required. Equivalent education, training and experience may be considered. Experience with transportation services office functions, MS Office Suite, spreadsheets and data entry is preferred.
Coastal Carolina University is a public comprehensive liberal arts institution located in Conway, South Carolina, just nine miles from the Atlantic coastal resort city of Myrtle Beach. Coastal Carolina University enrolls over 10,000 students from 49 states and 55 nations. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award the baccalaureate and master’s degrees of national and/or regional significance in the arts and sciences, business, humanities, education, and health and human services, a specialist degree in instructional technology, and PhD degrees in marine science: coastal and marine systems science and education sciences.
Coastal Carolina University is committed to fostering an environment that embraces diversity, equity and inclusion, and we seek candidates who will contribute to a climate that supports the growth and development of a diverse campus community. The University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, veteran status or disability in admissions, employment and in all of its educational programs and activities. We encourage individuals from historically underrepresented groups to apply.
How to apply: Interested applicants may apply on-line at https://jobs.coastal.edu/postings/22599 . Applicants must submit a cover letter, resume, and contact information for three (3) professional references. Review of applications will begin immediately and continue until position is filled. Coastal Carolina University is an EO/AA employer.
Administrative Specialist (AA50/61122842/FTE-S00988P), full-time position with benefits. SC State Pay Band: 03. Salary range: $26,385.00 (minimum) – $37,605.00 (midpoint). Normal work hours are Monday through Thursday, 8:00 am to 5:00 pm, and Friday, 8:00 am to 12:30 pm. Must be flexible to meet the special scheduling needs of the university.
Required Qualifications
High school diploma or equivalent (GED). Two (2) years of administrative or office support experience required. Equivalent education, training, and experience will be considered.
Preferred Qualifications
Experience with transportation services office functions, MS Office Suite, spreadsheets, and data entry.
Licensure and/or Certification
Knowledge, Skills & Abilities
Knowledge of social media marketing best practices preferred. Experience with current standard office functions; strong communication, writing and editing skills; detail oriented with strong organizational skills to succeed in a fast-paced, deadline-drive office environment.
Additional comments regarding this position
Mental Demands Analytical and Problem Solving, Confidentiality, Constant Interruptions, Customer Contact, Detailed Work, Language, Math, Multiple Concurrent Tasks, Reading (documents or instruments), Reasoning, Stress, Training, Verbal Communication, Written Communication
Additional Mental Demands
Physical Demands Carrying, Lifting, Cleaning, Driving, Kneeling, Pulling, Pushing, Reaching, Sitting, Speaking, Squatting, Standing, Twisting, Walking, Writing
Physical Demands (Elements Exposed To) None of these Listed
Additional Physical Demands
Please Select Any and All Equipment Needed to Perform the Duties Calculator, Cleaners, Computer and Peripheral Equipment, Copier, Fax, Scanner, Telephone, Tools, Two-Way Radios, Vehicles
List Any and All Additional Equipment Needed to Perform the Duties

Posting Detail Information


Posting Number FTE-S00988P
Number of Vacancies 1
Desired Start Date 04/08/2024
Position End Date (if temporary)
Job Open Date 03/05/2024
Job Close Date
Open Until Filled Yes
Special Instructions to Applicants
Quicklink for Posting https://jobs.coastal.edu/postings/22599

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