Administrative Specialist

82750BR

Campus: Tempe

Administrative Specialist

Job Description

The ASU Knowledge Enterprise (KE) is seeking a personable, experienced, and dynamic administrative professional to provide high level administrative calendar support to the Vice President of Corporate Engagement & Strategic Partnerships. They will perform administrative tasks such as managing high level meetings for the VP, booking travel, and expensing each trip upon completion, and assist with coordination of visits. This position will work closely with the corporate engagement operations team and will be integral in providing excellent administrative support in a dynamic and fast-paced environment.

Job Family

Clerical & Admin Support

Department Name

Corp Engagemt & Strat Partnshp

Full-Time/Part-Time

Full-Time

VP Code

KNOWLEDGE ENTERPRISE DEV

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$41,256 - $57,300 per year; DOE

Close Date

22-August-2022 is the initial close date. Applications will be reviewed each week and continue to be accepted until the job is filled.

Essential Duties

• Manage Vice President's calendar, coordinating closely with executive offices both internally and externally to ensure key participants are included in meetings.
• Coordinates and assists with domestic and international travel.
• Compiles, prepares, and maintains background material related to meetings, events, speaking engagements and travel
• Answers phones, greets visitors, and directs questions to appropriate offices for resolution
• Provides back-up to other staff in the office.

Minimum Qualifications

Bachelor's degree and five (5) years of executive-level administrative support experience; OR, Nine (9) years of executive-level administrative support experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience supporting executive-level administrators
• Evidence of effective communication, both verbal and written
• Experience handling confidential and sensitive information
• Demonstrated knowledge of university policies and procedures
• Experience in a university setting
• Experience with work that requires attention to detail
• Experience working in a fast-paced high volume office
• Experience in maintaining effective working relationships with tact and diplomacy
• Experience in the operation of a variety of office machines

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse
• Required to stand for varying lengths of time and walk moderate distances to perform work
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts
• Clearly communicate to perform essential functions
• Regular use of standard office equipment including, but not limited to: computer workstation/ laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals
• This position receives regular review of objectives by department administrator, the community and the world. We make discovery possible. http://research.asu.edu

Department Statement

For the fifth year in a row, ASU has been named the most innovative school in the nation, recognizing the university's culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all five years the category has existed.

ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way. http://research.asu.edu/

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.