99957BR
Campus: Tempe
Administrative Specialist
Job Description
Under general supervision, performs complex administrative support duties of a responsible, sensitive and confidential nature requiring considerable independence of action in support of high-level executives of the university.
\What’s in it for you:
Arizona State University offers a comprehensive benefits package that includes valuable employee benefits to enhance the total compensation of its staff. This package includes: (Click here to explore options )
- Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.
- Low-cost health, dental, vision, and life insurance benefits.
- Retirement program designed to promote long-term savings and provide income upon retirement.
- Paid time for volunteer and professional development.
- 10 Paid Holidays and competitive Vacation and Sick accruals each Pay Period.
- Wellness program for preventative health education and screenings.
- Disability and leave program for income protection.
- Employee assistance for free and confidential behavioral health services.
- ASU Discounts to sports/events along with discounts with ASU partnerships.
Currently hiring for the following shift: Monday – Friday 8:00am - 5:00pm
Job Family
Clerical & Admin Support
Department Name
Educ Outreach & Stdt Svcs
Full-Time/Part-Time
Full-Time
VP Code
EDUC OUTRCH & STDT SVCS
Grant Funded Position
This is not a grant funded position and is not contingent on future grant funding.
Salary Range
$52,000-$55,000 per year; DOE
Close Date
15-April-2024-EXTENDED
Essential Duties
- Manages or assists in the management of multiple executives’ calendars.
- Works closely with other university offices in coordinating the executives’ involvement in university events.
- Oversee and coordinate events for Senior Vice President’s office, including arranging equipment and catering; sending invitations and managing RSVPs.
- Coordinates and arranges for executives’ travel.
- Compiles, prepares, and maintains background material related to meetings, events and travel; coordinates and tracks follow-up as needed.
- Independently composes correspondence on a variety of subjects requiring judgment, originality, and knowledge of issues involved.
- Provides word processing, transcription of dictation, and processing of correspondence and e-mail.
- Answers phones, greets visitors, and directs questions to appropriate offices for resolution.
- Schedules and may attend meetings and conferences.
- May provide back-up to other support staff in the Senior Vice President’s office.
- May provide general office support in the absence of other administrative support staff, such as receiving and screening telephone calls and visitors, unlocking and locking main suite doors and other opening and closing duties, reviewing incoming mail.
- Maintains files; completes requests, records, submits and tracks all purchase requests/vouchers.
- Collaborates with other support staff in Senior Vice President’s office, engaging in strong teamwork to support the office and its executives.
- Accurately compiles and prepares confidential data for reports, correspondence and presentations.
- May assist the department with such support functions as conference room scheduling, classroom scheduling and preparation for meetings.
- Professionally handles multiple priorities with accuracy, efficiency, confidentiality and outstanding customer service skills.
- Serves as contact and liaison with the community, various stakeholders, students, faculty and staff as well as all internal administrative offices.
- Performs special assignments as requested by senior leadership or supervisor.
Minimum Qualifications
Bachelor's degree and five (5) years of executive-level administrative support experience; OR, Nine (9) years of executive-level administrative support experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
Desired Qualifications
- Demonstrated knowledge of University policies and procedures OR comparable knowledge and experience.
- Experience in a wide variety of administrative functions including calendaring, scheduling, PowerPoint, and word processing.
- Experience in dealing with a wide range of topics, including confidential and sensitive information.
- Experience in having tact and diplomacy and in maintaining effective working relationships.
- Evidence of effective communication skills.
- Experience supporting high level executive positions.
Working Environment
- Professionally represent department/program
- Sit or stand for prolonged periods of time
- Work collaboratively across various departments within the University as well as with diverse populations and groups
- Use computers effectively – including inputting, reviewing and retrieving information, extended periods of viewing screen and using mouse and keyboard
- Use critical thinking to make decisions and/or analyze data
- Communicate effectively.
- Walk throughout campus for meetings or events, regardless of the weather
- Work collaboratively to achieve objectives
- Ability to lift 25 lbs.
Department Statement
Educational Outreach and Student Services (EOSS) is committed to enrolling all qualified students at Arizona State University and assisting them in their academic success. EOSS provides a broad range of services and support to students and prospective students ranging from outreach efforts with K-12 schools, orientation programs for new freshman, bridge programs to assist the transition to a university environment, and a wide variety of services, programs and activities for enrolled students. EOSS has direct responsibility for multiple departments across four campuses, some of which include the Dean of Students, University Housing, Health Services, Counseling Services, Disability Resources, the Memorial Union, TRIO programs, Sun Devil Fitness, Student Government, Student Media, Career Services, Access ASU and others.
ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .
Employment Verification Statement
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
Instructions to Apply
Application deadline is 3:00PM Arizona time on the date indicated.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.
IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.
Similar Positions
-
Global Professor Of Practice, Law (China), The University of Arizona, United States, 12 days ago
Sign In Create Profile Global Professor of Practice, Law (China) United States | req19177 Apply Now Share Save Job Back to Search Global Professor of Practice, Law (China) Posting Number req19177 ...
-
Interpreter Iv, The University of Arizona, United States, 18 days ago
Sign In Create Profile Interpreter IV United States | req19136 Apply Now Share Save Job Back to Search Interpreter IV Posting Number req19136 Department Disability Resource Center Department Websi...
-
Online Associate (Adjunct) Faculty Master Of Science In Health Informatics & Analytics (Remote), The University of Arizona Global Campus, United States, 1 day ago
Position Summary: The Online Associate (Adjunct) Faculty position is a part-time, temporary adjunct employment opportunity. The Online Associate (Adjunct) Faculty member performs duties relating t...
-
Student Accounts Coordinator (Remote), The University of Arizona Global Campus, United States, 1 day ago
The Student Accounts Coordinator position is a full-time employment opportunity reporting to the Student Accounts Manager. The Student Accounts Coordinator is expected to assist the Student Ac...
-
Online Associate (Adjunct) Faculty Rn Bsn Program (Remote), The University of Arizona Global Campus, United States, 13 days ago
Position Summary: The Online Associate (Adjunct) Faculty position is a part-time, temporary adjunct employment opportunity. The Online Associate (Adjunct) Faculty member performs duties relating t...
-
Online Associate (Adjunct) Faculty Master Of Arts In Health Administration (Remote), The University of Arizona Global Campus, United States, 3 days ago
Position Summary: The Online Associate (Adjunct) Faculty position is a part-time, temporary adjunct employment opportunity. The Online Associate (Adjunct) Faculty member performs duties relating t...