Administrative Services Manager

University of North Carolina at Chapel Hill, United States

Updated: 28 days ago
Location: Chapel Hill, NORTH CAROLINA
Job Type: FullTime
Deadline: 02 Apr 2024

Posting Information
Posting Information


Department Biostatistics-462001
Career Area Accounting/Finance/Auditing
Posting Open Date 03/19/2024
Application Deadline 04/02/2024
Open Until Filled No
Position Type Permanent Staff (EHRA NF)
Working Title Administrative Services Manager
Appointment Type EHRA Non-Faculty
Position Number 20062592
Vacancy ID NF0007962
Full Time/Part Time Full-Time Permanent
FTE 1
Hours per week 40
Position Location North Carolina, US
Hiring Range $57,536 - $70,321
Proposed Start Date 04/08/2024

Position Information


Be a Tar Heel!
Primary Purpose of Organizational Unit
The Department of Biostatistics (BIOS) is internationally recognized as a leader in Biostatistics research and training. It is one of eight departments in the Gillings School of Global Public Health whose mission is to improve public health, promote individual well-being and eliminate health inequities across North Carolina and around the world. This mission is accomplished through an outstanding program of collaborative teaching, research and service. The Department of Biostatistics is one of the largest, most complex departments at UNC, receiving over $35 million in research funding in 2022. Currently BIOS includes approximately 290 students (90 undergraduate, 200 graduate), 100 permanent staff members, and 40 faculty members (30 with primary appointments in BIOS), as well as an additional 20 adjunct faculty members. The Department of Biostatistics is housed in three different locations: administrative and faculty offices, including a suite of offices for graduate students, in McGavran-Greenberg Hall; the Collaborative Studies Coordinating Center at Carolina Square; and the Carolina Survey Research Laboratory at Bolin Creek Center.
Position Summary
This position will oversee the Administrative Services provided to the Department of Biostatistics, consisting of direct oversight of the Executive Assistant, Events Coordinator, and Administrative Assistant. Provides exceptional customer service to our faculty, staff, and students in any realm of administrative need and serves as one of the primary point contacts for the department in resolving administrative issues (directly addressing the item or forwarding it to the relevant group for assistance).
Position will also be responsible for maintaining all educational fund budgets for Faculty and any collaborators (roughly 35 active program accounts), along with the Biostatistics Chair’s Fund used for miscellaneous purchases at the discretion of the Chair. Will have knowledge of allowable expenses on all of the above accounts, and will be responsible for verifying and validating all charges in conjunction with the Director of Finance and Administration.
Will provide full services relating to contracts and grants, trust funds, and overhead for the Carolina Survey Research Laboratory. This includes any post-award follow up, providing reports and budgetary advice to the CSRL Director, and any other various duties within the scope of the above.
Oversees processes for acquisitions and any delegates for the department. This includes (but not limited to) supply orders, purchasing card requests, travel requests (faculty, staff, and student), supply ordering, deposits, office setup/maintenance, and independent contractor form processing.
Serves as the Department liaison for central finance offices on campus (Accounts Receivable, Cashier’s Office, etc.) and all Facilities offices (School and University).
Minimum Education and Experience Requirements
Entry-level with Masters; or Bachelors and 0-2 yrs experience
Required Qualifications, Competencies, and Experience
Entry-level with Masters; or Bachelors and 0-2 yrs experience
Preferred Qualifications, Competencies, and Experience
Previous supervision experience is preferred.
Knowledge of UNC procurement systems including (but not limited to): Connect Carolina, Buy Carolina, Concur Travel, and Web Travel.
Special Physical/Mental Requirements
Ability to lift or move up to 25 pounds with or without accommodation.
Campus Security Authority Responsibilities

Not Applicable.
Special Instructions
Quick Link https://unc.peopleadmin.com/postings/276411

Posting Contact Information


Department Contact Name and Title Annette Raines, HR Consultant
Department Contact Telephone or Email [email protected]
Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to [email protected]
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.
Equal Opportunity Employer Statement

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