Administrative Program Support 2

JOB SUMMARY

The School of Nursing is seeking applicants for an Administrative Program Support 2. Working under the general supervision of the Executive Assistant to the Dean, coordinates and provides assistance for the Dean's Office and general administrative support for the School of Nursing with a strong focus on customer service and support to faculty, staff, students, and the general public. Please see the full job description listed on the UCONN School of Nursing website.

DUTIES AND RESPONSIBILITIES:

• Responsible for assisting with administrative support within the Dean's Office, including processing paperwork and/or records; reviewing for accuracy, completeness, and compliance with regulations, policies, and procedures; assisting with donor correspondence; maintaining Dean's calendar; identifying and following up to resolve problems, referring most new, unusual or difficult problems to supervisor.
• Manages the collection, updating, and record-keeping of faculty CVs and clinical documents with the use of American Data Bank; verifies diplomas of Nursing faculty.
• Provides general administrative and office management support for the school including mail distribution, and maintenance of office and building equipment such as copiers, printers, water coolers, and refrigerators.
• Manages inventory for the school using Asset Panda and other related inventory control systems.
• Provides general building maintenance support, monitoring of assigned keys, and support to controlled access areas within the building.
• Works with executive assistant on office moves and changes, and the ordering of furniture for new offices.
• Responsible for initiating onboarding documents for new faculty and supporting new hires through the process.
• In conjunction with pre-licensure, MS, DNP, and Ph.D. program support and faculty directors, assist with coordinating New Faculty Orientations.
• Works with the Associate Deans' assistant on the Student Evaluations of Teaching (SET) process each semester for teaching faculty in conjunction with the Office of Institutional Research and Effectiveness (OIRE) and Nursing's Admissions and Enrollments Services office.
• Screens correspondence, records, and other documents for appropriate action and works with administrators to determine proper responses or to resolve problems; makes referrals as appropriate.
• Transmits authoritative information and serves as a resource regarding policies and procedures relating to the specialized administrative function, with the responsibility to occasionally interpret such policies and procedures.
• Regularly communicates with other University offices and/or outside agencies to request or provide information or to clarify procedures.
• Devise, modify, and/or supervise the maintenance and coordination of complex filing systems, records, and/or data systems that may be computerized.
• May assist in planning and carrying out related support activities, such as meetings, conferences, and interviews; makes all necessary arrangements, including travel, and coordinates details.
• May be responsible for assisting or coordinating related administrative functions.

MINIMUM QUALIFICATIONS

Bachelor's degree and two (2) or more years of related professional administrative experience, or an Associate's degree and four (4) or more years of related professional administrative experience, or an equivalent combination of education and progressively responsible related work experience.

Demonstrated ability to work independently, resolve problems of unusual difficulty, and regularly exercise judgment regarding administrative detail and procedures.

Must be proficient in the use of computers and have a working knowledge of office equipment and applications such as Word, Excel, PowerPoint, Outlook, AdobePro, and WebEx.

Demonstrated work experience with data management and record keeping, and the ability to exercise attention to detail to ensure accuracy.

Proven ability to prioritize and perform multiple tasks simultaneously with accuracy and adherence to posted deadlines in a high-volume, fast-paced environment.

Experience in managing multiple calendars and related scheduling, including organizing and supporting events and visitor itineraries.

Excellent interpersonal, organizational, writing, and communication skills, including the ability to build and maintain good customer relationships.

Must be willing and able to work occasional evening and weekend hours in support of School activities and events.

PREFERRED QUALIFICATIONS

Bachelor's degree in English, Communication, Management, Administration, or related field.

Administrative experience in a higher education environment.

Demonstrated administrative experience with university systems such as PeopleSoft, Kuali Financial Systems, Jaggaer e-Procurement, Concur, and CoreCT.

Proven ability to maintain confidentiality concerning financial, HR, and Payroll information and actions.

Knowledge of and experience working with policies, procedures, and guidelines that affect faculty and students.

Demonstrated event management experience.

APPOINTMENT TERMS

This is a full-time, permanent position.  The University offers a competitive salary, and outstanding benefits, including employee and dependent tuition waivers at UConn, and a highly desirable work environment.  For additional information regarding benefits visit: https://hr.uconn.edu/benefits-beyond-pay/ . Other rights, terms, and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA).

TERMS AND CONDITIONS OF EMPLOYMENT

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

TO APPLY

Please apply online at https://hr.uconn.edu/jobs , Staff Positions, Search #498276 to upload a resume, cover letter, and contact information for three (3) professional references. Screening will begin immediately. 

This job posting is scheduled to be removed at 11:55 p.m. Eastern time on March 29, 2024.

All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp .

All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community.

The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employee’s unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

The University of Connecticut is an AA/EEO Employer.