Administrative Program Support 1

JOB SUMMARY

The University of Connecticut, College of Agriculture, Health and Natural Resources (CAHNR) Dean's Office seeks applicants for a full-time position as an Administrative Program Support 1. Under the direction of the Dean’s Assistant, the Administrative Program Support 1 position is responsible for providing administrative support to the CAHNR Dean's Office.

CAHNR works to ensure a sustainable global future through research, teaching, and public engagement utilizing agricultural, health, and environmental sciences.

DUTIES AND RESPONSIBILITIES

Provide general administrative support to faculty, staff, and students. 

Coordinate calendars for seminar and meeting rooms; assist with arrangements for events, including catering, room reservations, and pre-approvals.

Coordinate and provide administrative support to College committees such as CAHNR Excellence Committee, CAHNR PTR Committee, and Staff Administrative Council.

Serve as the facilities liaison for Ratcliffe Hicks Arena and surrounding grounds. Work closely with outside contractors and UConn Facilities to address building and occupant concerns, attend meetings with facilities as a representative of the Department, process and follow up on work orders, and schedule preventative maintenance.

Maintain and update the College website, may develop layouts for smaller webpages.

Monitor inventory and service maintenance contracts for college equipment, track controllable property, and process inventory documentation for proper disposal of surplus.

Serve as the primary college resource providing ongoing guidance and assistance to faculty, staff, and students in all matters pertaining to University-required travel; coordinate travel arrangements for Dean and Dean’s Office visitors and process reimbursements for Dean and Dean’s Office visitor travel.

Coordinate all aspects of purchasing including procard, reallocation and reconciliation, vendor setup, requisitions/purchase orders, invoices, and related items, for all Dean’s Office operations.

Schedule and maintain the following: the College conference rooms, the College vehicles, and Ratcliffe Hicks Arena.

Assist with W.B. Young facility maintenance issues and prepare work order requests including maintenance of bulletin boards and display cases.

Process and maintain necessary paperwork, records, and files required to support foundation and alumni engagement offices within CAHNR such as weekly gift reports and the Papersave system.

Serve as backup for the Dean’s Assistant to ensure continued service of office operations.

Assist with other programs, processes, or activities as assigned.

MINIMUM QUALIFICATIONS

• Associate’s degree in a related field and 2-3 years of related experience, OR an equivalent combination of education and experience.
• Excellent organizational skills.
• Ability to work independently and in a team setting while regularly exercising sound judgment regarding administrative details and procedures.
• Demonstrated ability to communicate effectively with a diverse population.

PREFERRED QUALIFICATIONS

• Bachelor’s degree and two years of related experience.
• Demonstrated experience providing organizational support in a team environment.
• Familiarity with financial and payroll enterprise software systems, such as Peoplesoft, Kuali, or PageUp.
• Demonstrated experience with Aurora WordPress or similar web content management systems.

APPOINTMENT TERMS

This is a full-time, permanent position. The University offers a competitive salary and outstanding benefits, including employee and dependent tuition waivers at UConn, and a highly desirable work environment. For additional information regarding benefits visit: https://hr.uconn.edu/benefits-beyond-pay/ . Other rights, terms, and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA).

TERMS AND CONDITIONS OF EMPLOYMENT

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

TO APPLY

Please apply online at https://hr.uconn.edu/jobs , Staff Positions, Search #498269 to upload a resume, cover letter, and contact information for three (3) professional references (including title, organization/company, phone, and email).

This job posting is scheduled to be removed at 11:55 p.m. Eastern time on April 2, 2024.

All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp .

All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community.

The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce.  The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner.  This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all.  We strongly respect each individual employee’s unique experiences and perspectives and encourage all members of the community to do the same.  All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

The University of Connecticut is an AA/EEO Employer.