Administrative Program Coordinator

Details

Posted: 23-Jan-24

Location: Baltimore, Maryland

Salary: Open

Categories:

Administrative/Support
Staff/Administrative

Internal Number: 112505-en_US

The Johns Hopkins University is seeking to hire an Administrative Program Coordinator within the Anatomy Center for Functional Anatomy.  The employee will be responsible for the overall administrative, financial, and academic activities of the Center for Functional Anatomy and Evolution. Provide administrative support to faculty, post-docs, and students enrolled in the programs.

Specific Duties & Responsibilities

Budget/Financial Support

• Collaborate with Director and the Administrative Manager, prepare annual department budgets.
  
• Reconcile budgets throughout the year on a monthly basis.

Day to day budget/financial activity includes

• Maintain required records/documents.
• Prepare fund transfers between SOM and other University departments.
• Pre-award and post-award grants management and reconciliation.
• Prepare ISRs for new hires, existing faculty/student salary changes, and prepare DGA entries for graduate students.
  

• Reconcile accounts on PaymentNet and record credit card activity for department procurement card.
  

• Maintain petty cash account.
  

• Monitor effort reporting and prepare e-forms as necessary; prepare non-payroll cost transfers.
  

• Enter fiscal budgets into Epsi.
  

• Maintain monthly expenditure/revenue spreadsheets for each department account and faculty discretionary account; communicate with faculty as needed to keep abreast of account balances; address any departmental financial issues that may arise.

Liaison to

• Business Office; Credit card office; SAP transactions.

PhD Program

• Oversee the entire admissions process, from initial inquiries to program enrollment.
• Arrange all aspects of visits for top applicants to the program, including transportation, meals, schedules, faculty meetings, and facilities tours.
• Assist accepted students, registration, completion of hiring ISRs, and completion of I-9 forms.
• Support the Graduate Program Director with monitoring students throughout their tenure in the program.
• Complete oral exam forms (contact committee members, send reminders), arrange presentations by students.
• Monitor student travel and discretionary funds.
• Work with students to complete degree requirement documents; prepare PhD packet for Registrar's Office.
• Monitor student accounts on SIS, maintain annual entries in DGA.

MS in Anatomy Education Program

• Oversee the entire admissions process, from initial inquiries to program enrollment.
• Support the MSAE Director with monitoring students throughout their tenure in the program.
• Prepare DGA entries for academic scholarships for each accepted student.
• Assist with registration, financial aid, and insurance.
• Provide access to anatomy lab and department facilities; assign locker and space.

Human Anatomy Course

• Manage all administrative aspects of this course in support of Course Director. These include:
• Manage inventory and purchase of lab supplies.
• Supervise organization of lab.
• Upload documents onto Blackboard.
• Assign students to small groups and lab tables.
• Maintain grade sheet, help prepare and send midterm and final letters.
• Arrange tutoring as needed; track remediation exams; prepare final grade sheets.
• Maintain spreadsheet of revenue and expenses and reconcile monthly.

General Administrative Duties

• Oversee the daily activities of the Center, and purchase supplies needed for office, lab, and academic activities.
• Arrange FedEx/UPS shipping and water delivery.
• Maintain department digital files.
• Coordinate student prosecutions for Anesthesiology and Physical Medicine and Rehab anatomy course.
• Schedule, organize, and promote FAE events and semi-monthly Seminar Series.
• Maintain and update FAE website.

Minimum Qualifications

• Bachelor's Degree in related discipline.
• Three years progressively responsible related experience.
• Additional education may substitute for some experience, and some additional experience may substitute for some education, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Experience with common office and academic software (e.g., MS Word, Excel, PowerPoint; Blackboard).
• Experience with general accounting practices.
• Experience with SAP ERP.
• Experience with pre- and post-award grants management.
• Written and verbal communication skills
• Good interpersonal skills, including the ability to work closely with faculty and students in a small, close-knit department.
• Prior experience with Johns Hopkins University academic and business systems is desirable.

 

 

Classified Title: Administrative Program Coordinator 
Role/Level/Range: ATP/03/PC  
Starting Salary Range: Min $53,300 - Max $93,500 Annually ($ 
Employee group: Full Time 
Schedule: M-F, 8:30-4:30pm 
Exempt Status: Exempt 
Location: Hybrid/School of Medicine Campus 
Department name: ​​​​​​​SOM Anatomy Ctr for Functional Anatomy  
Personnel area: School of Medicine 

 

Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

 

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

 

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .

 

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected] . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu .

 

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .

 

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Note: Job Postings are updated daily and remain online until filled.

 

 

Create a Job Alert for Similar Jobs
About Johns Hopkins University
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.
Show more
Show less
Connections working at Johns Hopkins University
More Jobs from This Employer
https://main.hercjobs.org/jobs/19667053/administrative-program-coordinator
Return to Search Results