Administrative Program Assistant

Details

Posted: 29-Mar-24

Location: Corvallis, Oregon

Salary: Open

Categories:

Project/Program Management/Planning
Staff/Administrative

Internal Number: 152176

Internal Job Number: P04730CT

Description:

This recruitment will be used to fill one full-time Administrative Program Assistant position for the Access & Lock department within Facilities Services at Oregon State University (OSU).
This position supports the Access & Lock department within Facilities Services. The position incumbent is responsible for maintenance of key access and logging records. They will also provide associated program customer service to colleagues, clients, and vendors. This position tracks lock and key changes, and ensure requests comply with current Oregon State University (OSU) Key Policy. This position works with customers to find best solutions to their security requests by referring them to University policy Key Shop policy and standards and by referring them to the Key Shop Manager.
Facilities Services recognizes the importance of learning and research both in and out of the classroom and supports the concept of education as an individual as well as a community experience. Our primary focus is to provide top level service to OSU students, Staff, Researchers, Visitors, and the General Public.
A personal and professional commitment to providing excellent customer service and creating inclusive environments is a core value of Facilities Services.
The purpose of this position is to provide quality, courteous, and timely facilities maintenance services to all internal and external customers; to directly support operations and maintenance; to provide continuous, reliable and efficient service; provide quality work; to coordinate work with supported units; and to provide professional quality services to all campus customers.
Employee shall conduct themselves in accordance with the mission vision values of the organization and per the Expectations of a Professional Work Environment

Minimum Qualifications (Staff) / Guidelines (Faculty):

Three years of office experience which included two years at full performance level and experience generating documents; and Lead work responsibility or coordination of office procedures.

Requirements :

• Excellent interpersonal and communication skills.
• Demonstrated strong oral and written communication skills which include the ability to articulate complex or technical information and interpret rules and regulations.
• Ability to successfully manage internal and external communications during times of crisis.
• Experience with computers and spreadsheets.
• Ability to work in a results-oriented customer service environment.
• Ability to effectively utilize resources to produce desired outcomes.
• Ability to perform tasks with high attention to detail.
• Ability to successfully manage strict deadlines and prioritize tasks in emergency and/or time sensitive situations.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

Type:

Work schedule is Monday – Friday 7:00 am – 4:00 pm. This position supports essential functions of campus operations, and the incumbent may be expected to report to work during inclement weather, emergency and other University work curtailments or closures. The incumbent will be contacted by their direct supervisor or unit leadership daily for extended University delays or closures to determine if they are required to report to work.

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About Oregon State University
Oregon State is a leading research university located in one of the safest, smartest, greenest small cities in the nation. Situated 90 miles south of Portland, and an hour from the Cascades or the Pacific Coast, Corvallis is the perfect home base for exploring Oregon?s natural wonders.Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality.Founded in 1868, Oregon State is the state?s Land Grant university and is one of only two universities in the U.S. to have Sea Grant, Space Grant and Sun Grant designations. Oregon State is also the only university in Oregon to hold both the Carnegie Foundation's top designation for research institutions and its prestigious Community Engagement classification.As Oregon?s leading public research university, with $261.7 million in external funding in the 2011 fiscal year, Oregon State?s impact reaches across the state and beyond. With 12 colleges, 15 Agricultural Experiment Stations, 35 county Extension offic...es, the Hatfield Marine Sciences Center in Newport and OSU-Cascades in Bend, Oregon State has a presence in every one of Oregon?s 36 counties, with a statewide economic footprint of $2.06 billion.Oregon State welcomes a diverse student body of over 26,000 students from across Oregon, all 50 states and more than 100 countries. They can choose from more than 200 undergraduate and more than 80 graduate degree programs, including over 30 degrees online offered through Oregon State Ecampus. Oregon State increasingly attracts high-achieving students, with nationally recognized programs in areas such as conservation biology, agricultural sciences, nuclear engineering, forestry, fisheries and wildlife management, community health, pharmacy and zoology.Oregon State also ranks high in sustainability, fourth among universities nationwide for using renewable energy and first in the Pac-12 Conference. And our students literally help power the university: 22 exercise machines at Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality. For more information visithttp://www.ohsu.edu/xd/about/index.cfm.The 400-acre main campus in Corvallis includes a Historic District, making Oregon State one of only a handful of U.S. university campuses listed on the National Register of Historic Places. The district includes such icons as Weatherford Hall, the Memorial Union and Benton Hall, the oldest building on the oldest building on campus.OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
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