Administrative Officer, Department of Spanish and Portuguese - Georgetown University College of Arts & Sciences

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Administrative Officer, Department of Spanish and Portuguese - Georgetown University College of Arts & Sciences

Job Overview

The Administrative Officer serves as a critical resource to the Department of Spanish and Portuguese by facilitating seamless day-to-day operations of the department and providing full administrative support to the Chair and faculty of the department.

They exercise full discretion in the execution of matters that are essential to the operations of a large and demanding academic department and serve as a back-up to the Business Manager in their absence.

Understanding the cyclical nature of the work, they take initiative in providing academic and administrative support within a complex unit and in managing the student worker activities with minimal supervision. 

Work Interactions

Reporting to the Department Chairs, the Administrative Officer assumes substantial independent management of the day-to-day operations of the department.

In order to achieve this, the Administrative Specialist works closely with graduate and undergraduate students, with faculty in the Department, and with staff from Departments across the University.

Additionally, they are responsible for hiring and supervising student assistants throughout the academic year; and plays an essential role in ensuring that all office operations comply with University Policies and that student assistants are effective in assisting Departmental Faculty and Staff.  

Qualifications

• Bachelor’s degree
• At least 1 to 2 years of experience in an office environment - preferably in an academic setting
• Experience in academic schedule management
• Excellent organizational, communication, and interpersonal skills
• Flexibility and ability to prioritize, multi-task, and show attention to detail
• Strong MS Office suite skills.
• Familiarity with website management programs
• Willingness and availability to  occasionally work outside normal business hours (Mon – Fri,  9 to 5)

Preferred qualifications

• Familiarity with Workday
• A working knowledge of Spanish and/or Portuguese

Work Mode: On Campus. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources Mode of Work Designation .

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu ) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here  for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or [email protected] .

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website .

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer  fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law .

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website .