Administrative Officer 2 CX- Environmental Services- F/T Day Shift

Updated: Mar 24, 2024
Location: Orange
Job Type:
Department: Environmental Services

UC Title: ADMIN OFCR 2 CX

Position Number: 40956818

Reports to: Temp Agency Staff-Non UC

Working Title: Administrative Officer 2 CX

Cost Center: Environmental Services (428460) 

Bargaining Unit: Intl Brotherhood, Teamsters

FLSA: Nonexempt

Date Created: 3/20/2024

Job Code: 004263

Hours: 40

Shift: Day Shift

FTE: 1

Position Summary: 

Reporting to the Assistant Director of Support Services, incumbent will serve as an office lead for the Environmental Services department.  Provides centralized administrative support, such as purchase requisitions, invoices, employee documentation and compliance reports, etc. Serves as a main contact for EVS co-workers, providing support and tracking of uniforms, time off requests, timekeeping, daily internal department communication, etc. Provides analytical support, conducts research, compiles and validates the integrity of data for department operational decisions and compliance.  Utilizes a variety of complex databases, graphics, spreadsheets, and software applications to create reports, compile statistical data, and make recommendations for process improvements.  Perform other routine administrative support as requested. The identification of essential functions below is not intended to be an exhaustive list of all duties that may be assigned to this position, nor does it restrict the duties which may be assigned if such duties reasonably relate to the position.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our: 

Compensation practices (https://www.hr.uci.edu/partnership/totalrewards/compensation.php ) and 

Benefits (https://careersucirvine.ttcportals.com/pages/benefits ). 

Salary Range: 

Hourly Rate  Minimum   $30.44              Midpoint      $39.65             Maximum  $48.86

Required Qualifications:

Ability to act independently to solve problems and develop recommendations for approval

Bachelor Degree in related field or equivalent education and experience

Ability to establish and maintain effective working relationships across the Health System

Ability to manage multiple on-going assignments and successfully meet deadlines

Demonstrated ability to create and produce complex reports using computer programs such as Excel, Access, Word, and Powerpoint

Ability to independently research and confirm information, and perform search and document retrieval from a variety of sources

Excellent computer skills and experience using MSOffice products, specifically Word and Excel

Ability to maintain a work pace appropriate to the workload

Must demonstrate customer service skills appropriate to the job

Excellent written and verbal communication skills in English

Resourcefulness to identify and search for information that is not readily available

Must possess the skill, knowledge and ability essential to the successful performance of assigned duties

Minimum of 2 years’ experience performing administrative work functions in progressively more complex and analytical/support role within a healthcare environment/unit

Strong analytical skills to collect, organize, and analyze data and present results in a clear and concise format
Demonstrated strong attention to detail, problem solving, critical thinking skills

Demonstrated strong attention to detail, problem solving, critical thinking skills

Preferred Qualifications: 

Knowledge of University and medical center organizations, policies, procedures and forms

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to Work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page: https://hr.uci.edu/new-hire/conditions-of-employment.php  

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming. 

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI’s Employee Experience Center (EEC) at [email protected] or at (949) 824-0500, Monday – Friday from 8:30 a.m. – 5:00 p.m.

Physical, Mental, & Environmental Demands

To comply with the Rehabilitation Act of 1973 the essential physical, mental and environmental requirements for this job are listed below. These are requirements normally expected to perform regular job duties. Incumbent must be able to successfully perform all of the functions of the job with or without reasonable accommodation.