Administrative / Office Services Management

University of Utah, United States

Updated: 2 months ago
Location: Salt Lake City, UTAH
Job Type: FullTime
Deadline: 26 Aug 2026

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Administrative / Office Services Management
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Announcement
Details


Open Date 06/26/2026
Requisition Number PRN45488B
Job Title Administrative / Office Services Management
Working Title Operations Supervisor
Career Progression Track M00
Track Level M1 - Supervisor
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Monday through Friday, 8:00am to 5:00pm. Some earlier mornings and later evenings may be required.
VP Area U of U Health - Academics
Department 00933 - OB/GYN Clinical
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 39,950 - 65,950
Close Date 08/26/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary
Direct/supervise administrative and department services on the Provider Support Team in the Department of OBGYN. Lead staff and delegate duties which may include meeting planning/facilitation, accounting support, payroll, training, small projects, and various ‘back office’ functions. Implement procedures and policies while overseeing and ensuring the efficiency of team operations. Organize and schedule meetings and appointments.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities
Essential Functions
  • Field and answer team member questions about scheduling/message management/Epic/Qgenda.
  • Lead out on basic projects related to patient scheduling and templates under manager’s direction.
  • Help facilitate refresher trainings and team huddles with the OBGYN Provider Support Team.
  • Help with new hire onboarding and training.
  • Build and maintain tip sheets and workflows for the OBGYN Provider Support Team.
  • Manage team time off requests/UKG timecard work. Help with coverage planning across the team for time off.
  • Manage P-Card approvals that come through Concur for purchases the administrative team members have made.
  • More duties TBD


This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Team Culture
  • Supports a transparent and supportive work environment.
  • Reliable, displays a positive attitude, does not engage in gossip, supports the team and is flexible
  • Communicates problems, issues and frustrations to supervisor and OB/WCSL Leadership

University of Utah Health Benefits Package
University of Utah Health is proud to offer a generous benefits package! Our healthcare plans include medical and dental coverage, prescriptions, basic vision coverage, and behavior health benefits. Employees are eligible for a discount of up to $25 per month on their premiums for participating in our Well-U Wellness Program. Our retirement plan includes automatic enrollment into our University-funded 401(a) plan with a contribution rate of 14.2%! Additional benefits include half-off tuition for employees, their spouses, and their dependent children, University-provided Part I life insurance, and discounts through many retail vendors who have teamed up with the University. Visit our Benefits website for more information at www.hr.utah.edu/benefits .
Supervisor, Administrative / Office Services Management
Direct/Manage/Supervise administrative and office services. Lead staff and delegate office duties which may include meeting planning, accounting support, reception, payroll, facilities, maintenance, supply management, and various back office" functions. Implement procedures and policies while overseeing and ensuring the efficiency of office operations. Organize and schedule meetings and appointments. Maintain daily and weekly reports and submit to appropriate personnel. Manage relationships with vendors and service providers. May be responsible for managing office budget, contract/price negotiations with office vendors, and serving as general point person. Coordinates and leads daily team activities. May spend a portion of time performing the work of those they supervise. Assists with management decisions and activities. Working knowledge of team function within the organization.
Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.
This is a Supervisor-Level position in the Management track.
Job Code: M22711
Grade: M13
Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Supervisor, Administrative / Office Services Management: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.
Preferences
  • Strong attention to detail with a focus on standardization and consistency
  • Demonstrated ability to stay organized and focused in a fast-paced environment
  • Comfortable collaborating across divisions and teams
  • Prior experience in leading out on projects, initiatives, etc.
  • Strong interpersonal skills with the ability to communicate clearly and professionally
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .
Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  • * What is your highest level of completed education?
    • None
    • High School Diploma or Equivalent
    • Associate Degree
    • Bachelor's Degree
    • Master's Degree
    • Doctorate Degree
  • * How many years of related work experience do you have?
    • Less than 2 years
    • 2 years or more, but less than 4 years
    • 4 years or more, but less than 6 years
    • 6 years or more, but less than 8 years
    • 8 years or more, but less than 10 years
    • 10 years or more, but less than 12 years
    • 12 years or more, but less than 14 years
    • 14 years or more
  • Indicate the number of years of management experience that you have:
    • Less than 2 years
    • 2 year or more, but less than 4 years
    • 4 years or more, but less than 6 years
    • 6 years or more, but less than 8 years
    • 8 years or more

    • Applicant Documents
    Required Documents
  • Resume
    • Optional Documents
  • Cover Letter

    • University Human Resource Management
    250 East 200 South, Suite 125 Salt Lake City, UT 84111
    Contact us: (801) 581-2169 By Email: [email protected]

     


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