|Department||EXT Urban Outreach (TEX)|
|Position Title||Office Manager|
|Job Title||Administrative Manager|
|Appointment Type||Professional Faculty|
|Benefits Eligible||Full-Time, benefits eligible|
The OSU Food Innovation Center is seeking an Administrative Manager. This is a full-time (1.0 FTE), 12-month, professional faculty position.
This is a full-time, professional faculty, Administrative Manager position serving the Oregon State University Extension Service team in Multnomah County. The office location will be at the OSU Food Innovation Center in Portland, Oregon.
The Administrative Manager (AM) position is crucial to the operations and outreach services of the OSU Extension Service in Multnomah County and its role in the University. The AM provides positive outreach services and operations support for the Extension Service team in Multnomah County and the Regional Director (RD). This includes general administration and management, fiscal activities, facilities, human resources, risk management aspects, stakeholder relations and other services integral to the Extension Service team in Multnomah County and the North Willamette Region.
The position will work collaboratively with the RD to develop strong, positive local relationships with city and county governments, elected and appointed county/state/federal officials, and local stakeholders. This person will provide supervision and direction for assigned classified staff as needed due to a faculty vacancy; collaborate with the RD to ensure support is available for educational programs and outreach services; and will assist with the Extension Civil Rights program.
The Administrative Manager must be knowledgeable about all facets of the Extension Service activities in Multnomah County and the North Willamette Region and is expected to organize and prioritize a demanding and complex workload, monitor progress, and adapt to changing needs.
About the division:
The Division of Extension and Engagement (division) is core to Oregon State University’s mission. The division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. To learn more about our division and its core units and initiatives, please visit our website: https://engagement.oregonstate.edu/
OSU Extension programs, partnerships and volunteer opportunities are focused on:
Commitment to inclusive excellence:
Oregon State University is committed to creating and maintaining compassionate and inclusive learning and working environments for all learners, visitors and employees. We envision collaborative community environments that enhance civility and embrace diversity. All employees are responsible for achieving this commitment. This commitment includes, but is not limited to, complying with Civil Rights and Language Access regulations. In addition, this individual will work with the Regional Director to ensure that Extension educational programs and outreach activities serve diverse populations, including those that have been historically marginalized/excluded from participation.
OSU Division of Extension and Engagement’s Diversity, Equity, and Inclusion
OSU Moving Forward Together
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine county. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
This Administrative Manager embeds the commitment of the university to a collaborative and inclusive community in all interactions and duties performed and practices a welcoming and respectful workplace culture. This position will work in collaboration with the Regional Director to perform assigned duties.
40% – Stakeholder Outreach and Engagement
30% – Administrative and Financial Functions
15% – Personnel Management
10% – Operations Management
5% – Service and Professional Development
|What You Will Need||
Bachelor’s degree in Business, Business Management, Communications, Finance, Management, Non-profit Management, or in an applicable field and three (3) years’ professional experience providing administrative and/or financial support for an office or program; OR an equivalent combination of education, training, and professional experience.
Experience networking and building collaborative relationships with stakeholders, community leaders and organizational leaders.
Experience with budgets and general financial management.
Demonstrated excellent verbal and written communication skills.
Demonstrated interpersonal skills to work as a collaborative member of a team.
Proficient in the use of computers including applications for word processing, spreadsheet development, electronic mail, scheduling, file management and web conferencing.
Experience utilizing communications and digital engagement tools, such as social media, e-newsletters, web content management and/or constituent relationship management.
A commitment to diversity and inclusion; and ability to interact with others with broad and diverse backgrounds.
Ability to make independent decisions and recommendations which align with policies, and ability to serve as a resource person.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.
|What We Would Like You to Have||
|Working Conditions / Work Schedule||
Travel will be necessary to develop strong and positive stakeholder relationships throughout Multnomah County.
|Pay Period||1st through the last day of the month|
|Pay Date||Last working day of the month|
|Recommended Full-Time Salary Range||$44,496-$75,516|
|Link to Position Description||
Posting Detail Information
|Number of Vacancies||1|
|Anticipated Appointment Begin Date||07/01/2023|
|Anticipated Appointment End Date|
|Full Consideration Date|
|Indicate how you intend to recruit for this search||Competitive / External - open to ALL qualified applicants|
|Special Instructions to Applicants||
When applying you will be required to attach the following electronic documents:
2) Cover letter that addresses each required qualification
3) A response to the following prompt uploaded as Diversity Statement:
Describe how you work with people to create or foster diversity and inclusion in the workplace.
4) A response to the following prompt uploaded as Other Document 1:
This position plays a critical role in the workplace environment and is expected to collaborate with staff from different departments. Please describe your supervisor and/or leadership style.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
The anticipated starting salary will be $59,900-$66,100.
For additional information please contact:
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard 05-010. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the criminal history check requirement.
This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030 et seq. Offers of employment are contingent upon meeting all minimum qualifications including the motor vehicle check requirement.
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