Administrative Manager & Assistant to the Dean of the Frank G. Zarb School of Business

Details

Posted: 25-Feb-24

Location: Hempstead, New York

Salary: Open

Categories:

Administrative/Support
Staff/Administrative

Internal Number: 3586

About Hofstra:

Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage women, people of color, members of the LGBTQ+ community, veterans, and people with disabilities to apply.

Position Title: Administrative Manager & Assistant to the Dean of the Frank G. Zarb School of Business

School/Division: School of Business

Full Time/Part Time: Full-Time

Description:

Reporting to the Dean of the Frank G. Zarb School of Business, the Administrative Manager & Assistant to the Dean supports the daily operations of the Dean's office and provides executive level support to include successful interactions with a diverse group of students, faculty, staff, alumnae, advisory board members and the entire University community. This is a full-time, onsite position; work for this role is performed on campus.
Responsibilities include, but are not limited to:

• Manages the daily operations of the Dean's office and oversees facility operations.
• Serves as liaison to the Zarb School's Advisory Board and manages the Board's engagement with faculty and students.
• Supports collaboration between board members and faculty, and arranges corporate visits and guest lecturers.
• Coordinates with the Chair of the Advisory Board and the Dean to set agenda for board meetings and prepares all related materials.
• Coordinates with the Development Office to enhance engagement with current and potential donors.
• Manages special projects such as executive speaker series, community-based programs and additional Zarb School events.
• Facilitates faculty and student engagement with the Executives-in-Residence.
• Serves as primary point of contact for purchasing and procurement for Zarb School.
• Provides executive assistant support to the Dean; coordinates the Dean's schedule and facilitates the planning of all meetings and prepares needed materials.
• Drafts and edits correspondences for Dean's signature.
• Coordinates and facilitates all accreditation-related matters, including planning, scheduling and communications with internal and external stakeholders.
• Facilitates communications and meetings with Zarb School Alumnae.
• Coordinates and facilitates meetings of the advisory boards of SMIF, SMSF and other student managed funds.
• Supervises the selection and management of student aides and graduate assistants for the Dean's office.
• Maintains appropriate staffing levels in the Dean's office and documents time management.
• Monitors time records to ensure compliance with University requirements.
• Performs other related duties as assigned.

Qualifications:

• Bachelor's degree required.
• At least five years of progressive experience managing projects, engaging with executives, and providing high-level administrative support.
• At least two years working with an academic department or Dean's office, in a fast-paced, deadline driven environment.
• Detail oriented, excellent oral and written communication skills, as well as superb project-management and problem-solving skills.
• Ability to exercise independent judgment and discretion in handling a diverse workload.
• Capable of handling sensitive and confidential information in a professional manner.
• Demonstrate outstanding computer skills including proficiency with Microsoft Office applications.

Preferred Qualifications:

• Experience with Ellucian Banner preferred.

EEO Statement:

Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.

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About Hofstra University
Hofstra University is a nationally ranked and recognized private university in Hempstead, N.Y. that is the only school to ever host three consecutive presidential debates (2008, 2012 and 2016). At Hofstra, students get the best of both worlds. Our campus is a leafy oasis just a quick train ride away from New York City and all its cultural, recreational and professional opportunities. We offer small classes and personal attention, with the resources, technology and facilities of a large university. Students can choose from more than 160 undergraduate program options and 165 graduate program options in the liberal arts and sciences, education, health professions and human services, the Peter S. Kalikow School of Government, Public Policy and International Affairs, the Fred DeMatteis School of Engineering and Applied Science, the Frank G. Zarb School of Business, the Lawrence Herbert School of Communication, the Maurice A. Deane School of Law, the Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies, and the Donald and Barbara Zucker School of Medicine at Hofstra/Northwell. Hofstra University is a dynamic community of more than 11,000 students from around the w...orld who are dedicated to civic engagement, academic excellence and becoming leaders in their communities and their careers.
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