Administrative Manager (Applied Sciences Laboratory)

Updated: 2 months ago
Location: Spokane, WASHINGTON
Job Type: FullTime

Available Title(s):

1205-NN_ADMINPRO - Administrative Manager

Business Title:

Administrative Manager (Applied Sciences Laboratory)

Employee Type:

Admin. Professional (+) (Fixed Term)

Time Type:

Full time

Position Term:

12 Month

Position Details:

Summary of Duties:

We are seeking an Administrative Manager for the Spokane-based Applied Sciences Laboratory (ASL) of the Institute for Shock Physics. This position requires a high level of professionalism, strong organizational skills, and the ability to meet deadlines. The Administrative Manager is responsible for providing overall project management; managing contractual funding related to the externally funded materials development effort in the ASL; coordinating pre- and post- award activities and reporting requirements; and conducting outreach activities related to special events and technology commercialization.

  • Provide project management for a wide variety of activities related to the materials development effort at ASL, with guidance from the Principal Investigators, related to the planning for experiments; acquisition and installation of new equipment; coordination of field testing; and special events, such as project reviews and collaborative meetings.

  • Act as the primary administrative contact for both internal and external constituencies, while providing excellent service in keeping with the values and mission of the ASL. The scope of interactions includes close coordination with the Institute for Shock Physics in Pullman, WA, and external constituencies, such as federal agencies and subcontractors.

  • Manage ASL grants and contracts, including the development and oversight of proposals, budgets, expenditure control, pre- and post-award activities, and reporting.

  • Coordinate contractual matters on behalf of the ASL, such as non-disclosure agreements, service center agreements, and maintenance contracts.

  • Develop fiscal reports for the project, including developing and modifying forecasts, cost estimates, trend analyses, and compiling and analyzing data/statistics.

  • Conduct outreach or external relations activities, such as reporting on metrics related to the project, composing reports for federal sponsors, editing scientific highlights for the business community, and creating materials for meetings and events, including promotional materials and web site content.

  • Manage business development activities to meet the ASL’s technology transfer and commercialization objectives.

  • Perform procurement activities, including creating purchasing requisitions and ensuring compliance with policies and procedures based on current funding requirements.

Required Qualifications:

  • Positions require a Bachelor’s Degree in a related field and four (4) years of experience directly related to the duties and responsibilities specified which has included at least one (1) year of supervisory experience. A Master’s degree in a related field may substitute for one (1) year of professional work experience. Any combination of relevant education and professional experience may be substituted for the educational requirement on a year‐for‐year basis.
  • Excellent computer skills including proficiency with Microsoft Office applications, such as Word, Excel, and PowerPoint.

  • Demonstrated experience in project planning and budget tracking with proven ability to multitask and meet deadlines.

  • Demonstrated ability to perform tasks with a high degree of accuracy and thoroughness.

  • Demonstrated ability to work collegially and collaboratively with diverse internal and external constituencies, maintain a client service focus, and to communicate effectively both orally and in writing.

  • Demonstrated capability to exercise good judgment and analytical thought processes.

  • Demonstrated record of responsible administrative support background. 

Preferred Qualifications:

  • Experience with grant and contract administration.

  • Experience working in a scientific/technical environment.

  • Demonstrated knowledge of University operations, policies, and procedures.

  • Experience in creating outreach and communication materials (web sites, brochures, social media platforms).

  • Experience in preparing for and planning meetings and special events.

Additional Information:

Area/College: College of Arts and Sciences
Department Name: Institute for Shock Physics/Applied Sciences Laboratory
City, State, Zip: Spokane WA 99202-2131
Department Link: Applied Sciences Laboratory Homepage
Monthly Salary: $5,833.34 - $6,912.69 | In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position. Successful candidates typically begin up to mid-point of the salary range. For additional information, please review WSU’s Administrative Professional Compensation .  WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation .
FTE: 100%
This is a temporary position in which the appointment is made on an annual basis. Subsequent renewals are subject to performance appraisal, mutual consent, and available funding. Long-term, multi-year research funding is expected.

Posting Close Date: This recruitment has been extended to close on Monday, January 1, 2024 at 11:59 P.M. Screening has begun and will remain ongoing until the vacancy has been filled.

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need.  A background check will not be completed until an initial determination of qualification for employment has been made.
Application Instructions: Applicants must upload the following required documents to their online application. External candidates, please upload all documents in the “Resume/CV” section of your application. Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application. Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Applicants will be requested to provide contact information for professional references within the online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

Required Documents:

  • Resume

  • Cover letter to the attention of Ms. Sheila Heyns explicitly addressing the qualifications for this position and date of availability.

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .

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