27500BR
History
Position Overview
The Administrative Event Coordinator of the Western History Association provides high-level administrative support to the Executive Director of the organization. This position plays a crucial role in managing the organization’s operations and coordinating with the Director on the WHA’s calendar of events. Located in KU’s History Department, the individual in the position will administer financial record keeping (for deposits, invoices, and account reconciliation), communications (with members, officers, committees, and vendors), conference planning, website management, basic graphic design, tracking supplies and inventory, and coordinating the supervision of graduate student staff members. The individual in this position will oversee management systems and applications (Asana, Wild Apricot, G-Suite, Canva, QuickBooks) to maintain efficient operations for the organization. The position requires travel in the spring (3-4 days) and fall (7 days) in various locations throughout the United States. Preparations for and work performed at the annual conference requires sitting, standing, walking, moving, and carrying boxes and other event supplies. For more information about the WHA please visit the organization’s website: www.westernhistory.org .
Job Description
40% - Administrative Management
The WHA Administrative Event Coordinator must have advanced organization skills for managing the daily activities of the WHA office. This includes, but is not limited to:
- membership and financial record-keeping
- effective communication via email and phone
- graduate student assistant supervisor
- membership database maintenance
- basic website administration and some social media maintenance
40% - Event and Project Coordination
The WHA Administrative Event Coordinator must have the ability to facilitate the planning for the WHA's annual conference held each October. This includes, but is not limited to:
- coordinating conference attendees and graduate student staff
- scheduling with vendors
- managing the organization's awards and conference supplies
- overseeing registration and processing payments
- effective communication with hotel staff and other vendors.
20% - Director/Operational Support and other duties
- calendar management and scheduling
- maintaining access to association's policies and best practices
- assisting leadership with WHA business operations.
Position Requirements
Monday-Friday
Hours are 8 to 5
On-site at the Lawrence campus, with the possibility of remote work after 6 months of employment in position.
Required Qualifications
Preferred Qualifications
Contact Information to Applicants
Prof. Elaine Nelson
WHA Executive Director
[email protected]
Additional Candidate Instruction
Please apply online with the following information:
Candidates who are interviewed may be asked to submit examples of written work, design projects or professional social media experience.
Initial review of the applications will begin April 8, 2024 and will continue until a pool of qualified applications has been obtained.
Advertised Salary Range
$50,000 minimum
Application Review Begins
08-Apr-2024
Anticipated Start Date
22-Apr-2024
Primary Campus
University of Kansas Lawrence Campus
Employee Class
U-Unclassified Professional Staff
Work Schedule
Monday-Friday, 8-5
Onsite-Lawrence Campus
Job Family
Public Affairs-KUL
Work Location Assignment
On-Site
Disclaimer
The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, [email protected], Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.
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